city of San Antonio


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File #: 18-5946   
Type: Purchase of Services
In control: City Council A Session
On agenda: 12/6/2018
Posting Language: Ordinance approving a contract with Cyclone Technology, LLC to provide airport rubber and paint build-up removal services on an as-needed basis for the Aviation Department for an estimated annual cost of $204,000.00, funded from the department’s FY 2019 Airport Operations and Maintenance Fund Budget. [Ben Gorzell, Chief Financial Officer; Troy Elliott, Deputy Chief Financial Officer, Finance]
Attachments: 1. 61-10213 RFCSP - A/C for Airport Rubber & Paint Build-Up Removal Services, 2. Final Score Matrix, 3. Integration Agreement, 4. CDF, 5. Draft Ordinance, 6. Ordinance 2018-12-06-0956
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DEPARTMENT HEAD: Troy Elliott


COUNCIL DISTRICTS IMPACTED: Citywide


SUBJECT:

Airport Rubber and Paint Build-Up Removal Services


SUMMARY:

This ordinance authorizes a contract with Cyclone Technology, LLC to provide Airport Rubber and Paint Build-Up Removal Services on an as-needed basis for the Aviation Department for an estimated amount of $204,000.00 annually. Funding for this contract is available through the department's FY 2019 Airport Operations and Maintenance Fund Budget.


BACKGROUND INFORMATION:

Submitted for Council consideration and action is a proposal submitted by Cyclone Technology LLC to provide the Aviation Department with Rubber and Paint Build-Up Removal Services on an as needed basis at the San Antonio International Airport. This contract is required to effectively maintain the safety of runways and other aircraft movement areas and comply with Federal Aviation Administration (FAA) requirements.

The City issued a Request for Competitive Sealed Proposals (RFCSP) on June 27, 2018 with a submission deadline of August 3, 2018. Three proposals were received and deemed responsive for evaluation. Based on the City's standard evaluation process, Cyclone Technology, LLC is being recommended for contract.

The evaluation committee consisted of representatives from the Aviation Department made up subject matter experts in operations, airfield maintenance and environmental stewardship. The Finance Department, Purchasing Division, assisted by ensuring compliance with City procurement policies and procedures. The evaluation of each proposal was based on a total of 100 points: 40 points for Experience/Background/ Qualifications; 40 points for Proposed Plan; and 20 points for Price.

The initial term of this agreement is January 1, 2019 through December 31, 2021. Two additional one-year renewals at the City's option shall be authorized by this ordinance.


ISSUE:

This contract with Cyclone Technology, LLC will provide the Aviation Depar...

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