DEPARTMENT HEAD: Troy Elliott
COUNCIL DISTRICTS IMPACTED: Citywide
SUBJECT:
Airport Rubber and Paint Build-Up Removal Services
SUMMARY:
This ordinance authorizes a contract with Cyclone Technology, LLC to provide Airport Rubber and Paint Build-Up Removal Services on an as-needed basis for the Aviation Department for an estimated amount of $204,000.00 annually. Funding for this contract is available through the department’s FY 2019 Airport Operations and Maintenance Fund Budget.
BACKGROUND INFORMATION:
Submitted for Council consideration and action is a proposal submitted by Cyclone Technology LLC to provide the Aviation Department with Rubber and Paint Build-Up Removal Services on an as needed basis at the San Antonio International Airport. This contract is required to effectively maintain the safety of runways and other aircraft movement areas and comply with Federal Aviation Administration (FAA) requirements.
The City issued a Request for Competitive Sealed Proposals (RFCSP) on June 27, 2018 with a submission deadline of August 3, 2018. Three proposals were received and deemed responsive for evaluation. Based on the City’s standard evaluation process, Cyclone Technology, LLC is being recommended for contract.
The evaluation committee consisted of representatives from the Aviation Department made up subject matter experts in operations, airfield maintenance and environmental stewardship. The Finance Department, Purchasing Division, assisted by ensuring compliance with City procurement policies and procedures. The evaluation of each proposal was based on a total of 100 points: 40 points for Experience/Background/ Qualifications; 40 points for Proposed Plan; and 20 points for Price.
The initial term of this agreement is January 1, 2019 through December 31, 2021. Two additional one-year renewals at the City’s option shall be authorized by this ordinance.
ISSUE:
This contract with Cyclone Technology, LLC will provide the Aviation Department with a contractor that will perform rubber removal on air carrier strength, grooved Portland cement concrete runway surfaces and paint removal from runway concrete and asphalt surfaces in other aircraft movement areas (taxiways, aprons, and ramps) to ensure efficient means of maintaining airport pavements and a hazardless runway environment in accordance with FAA requirements.
The Small Business Economic Development Advocacy (SBEDA) Ordinance requirements were waived due to the lack of small, minority, and/or women businesses available to provide these goods and services.
This contract is an exception to the Local Preference Program.
The Veteran-Owned Small Business Preference Program does not apply to non-professional service contracts, so no preference was applied to this contract.
ALTERNATIVES:
Should this contract not be approved, the Aviation Department would have to procure services on an as-needed basis. The City must complete these services in order to fully comply with FAA regulations and ensure the runways are safe for aircraft operations. Failure to provide services could result in non-compliance or hazardous airfield surface conditions.
FISCAL IMPACT:
This ordinance authorizes a contract agreement with Cyclone Technology, LLC to provide Airport Rubber and Paint Build-Up Removal Services for an estimated annual cost of $204,000.00. Funding is available from the Aviation Department’s FY 2019 Airport Operations and Maintenance Fund Budget on an as needed basis and dependent upon available funds within the adopted budget and contingent upon City Council approval in the out years.
RECOMMENDATION:
Staff recommends the approval of this contract with Cyclone Technology, LLC to provide the Aviation Department with Airport Rubber and Paint Build-Up Removal Services for an estimated annual cost of $204,000.00.
This contract is procured by means of Request for Competitive Sealed Proposal and a Contracts Disclosure Form is required.