City of San Antonio - File #: 18-6140

• File #: 18-6140
• Type: Purchase - Annual Contract
• In control: City Council A Session
• On agenda: 12/6/2018
• Posting Language: Ordinance approving the following contracts establishing unit prices for goods and services for an estimated annual cost of $130,000.00 annually, included in the respective department's FY 2019 Adopted Budget: (A) Fun Abounds, Inc. for wood fiber playground chips; and (B) Salt Exchange, Inc. for salt pellets. [Ben Gorzell, Chief Financial Officer; Troy Elliott, Deputy Chief Financial Officer, Finance]

DEPARTMENT: Finance


DEPARTMENT HEAD: Troy Elliott


COUNCIL DISTRICTS IMPACTED: City Wide


SUBJECT:

12/06/2018 Annuals


SUMMARY:

An ordinance awarding two contracts to provide the City with commodities and services on an annual basis for the term of the contracts, for an estimated annual cost of $130,000.00. This ordinance provides the procurement of the following items, as needed, and dependent on the Department's available budget, for the term of the contracts:

A. Fun Abounds, Inc. for Wood Fiber Playground Chips, $87,000.00 annually (1 contract, Parks and Recreation Department)

B. Salt Exchange, Inc. for Salt Pellets, $43,000.00 annually, $215,000.00 contract period (1 contract, Aviation Department)


BACKGROUND INFORMATION:

The City of San Antonio utilizes annual contracts for procuring high volume repetitive purchases. Annual contracts are an efficient method of securing the best prices through volume purchasing and reducing large amounts of work related to the bid process. Utilization of annual contracts allows the City to procure numerous different commodities in support of the normal daily operations.

Contracts procured on the basis of low bid:
A. Fun Abounds, Inc. for Wood Fiber Playground Chips, $87,000.00 annually, January 1, 2019 through December 31, 2021 with two, one year renewal options - will provide the Parks & Recreation Department with a vendor to furnish and deliver engineered wood fiber chips. The engineered wood fiber chips are certified by the International Playground Equipment Manufacturer's Association and will provide for safety surfacing on public playgrounds throughout the City.

B. Salt Exchange, Inc. for Salt Pellets, $43,000.00 annually, $215,000.00 contract period, upon award through March 31, 2022 with two, one year renewal options - will provide for the purchase and delivery of Soft Salt Pellets which are used for softening water at the Aviation Central Utility Plant. These salt pellets are packaged in 40 lb. bags ...