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File #: 18-6201   
Type: Purchase of Services
In control: City Council A Session
On agenda: 12/6/2018
Posting Language: Ordinance approving a contract with Booker’s Tree Service, LLC to provide as needed tree and palm maintenance and removal services for an estimated annual cost of $157,000.00, funded from the Center City Development and Operations FY 2019 Adopted General Fund Budget. [Ben Gorzell, Chief Financial Officer; Troy Elliott, Chief Financial Officer]
Attachments: 1. Score Summary Matrix, 2. 6100010623 General Tree Palm Maintenance - CCDO, 3. CDF, 4. Addendum I, 5. Draft Ordinance, 6. Ordinance 2018-12-06-0957
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DEPARTMENT: Finance


DEPARTMENT HEAD: Troy Elliott


COUNCIL DISTRICTS IMPACTED: Citywide


SUBJECT:

Tree and Palm Maintenance - CCDO


SUMMARY:

This ordinance authorizes a contract with Booker's Tree Service, LLC to provide tree and palm maintenance and removal services on an as needed basis for an estimated annual cost of $157,000.00. Funding for this contract is available through the Center City Development and Operations Department FY 2019 Adopted General Fund Budget.


BACKGROUND INFORMATION:

Submitted for Council consideration and action is a proposal submitted by Booker's Tree Service, LLC to provide tree and palm maintenance and removal services for the Center City Development and Operations Department. The services are required to reduce potential hazards, provide clearance for vehicles and pedestrians, prune branches away from structures, and maintain or improve the overall health and structure of trees and palms located throughout the downtown Right of Way streets and the River Walk.

The City issued a Request for Competitive Sealed Proposal (RFCSP) 6100010623 for "Tree and Palm Maintenance - CCDO" on August 24, 2018, with a submission deadline of September 26, 2018. Two responses were received and both were deemed eligible for evaluation. Booker's Tree Service, LLC is recommended for contract award based on the City's standard RFCSP evaluation process.

The evaluation committee consisted of representatives from the Center City Development and Operations Department and the Development Services Department. The Finance Department, Purchasing Division assisted by ensuring compliance with City procurement policies and procedures. The evaluation of each proposal response was based on a total of 100 points; 30 points allotted for experience, background, qualifications; 30 points allotted for proposed plan; and 20 points allotted for respondent's price schedule. Ten preference points were allotted for the Small Business Economic Development Advo...

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