City of San Antonio - File #: 18-6125

• File #: 18-6125
• Type: Purchase of Services
• In control: City Council A Session
• On agenda: 12/13/2018
• Posting Language: Ordinance approving a contract with Cantu Contracting, Inc. to provide mowing services for the Parks and Recreation Department for an estimated amount of $1,860,000.00 annually, of which $230,800.00 will be funded through the Parks and Recreation General Fund FY 2019 Adopted Budget, and $1,629,200.00 will be funded from the Environmental Fund FY 2019 Adopted Budget. [Ben Gorzell, Chief Financial Officer; Troy Elliott, Deputy Chief Financial Officer]

DEPARTMENT: Finance


DEPARTMENT HEAD: Troy Elliott


COUNCIL DISTRICTS IMPACTED: City Wide


SUBJECT:

Annual Contract for Mowing Services - Parks and Recreation Department


SUMMARY:

This ordinance authorizes a contract with Cantu Contracting, Inc. to provide mowing services for the Parks and Recreation Department for an estimated amount of $1,860,000 annually. Of this amount, $230,800 will be funded through the Parks and Recreation General Fund FY 2019 Adopted Budget and $1,629,200 from the Environmental Fund FY 2019 Adopted Budget.

BACKGROUND INFORMATION:

Submitted for Council consideration and action is a proposal submitted by Cantu Contracting, Inc. to provide all labor, material and equipment to perform mowing services for the Parks and Recreation Department. The mowing services and cycle frequency are required in order to maintain the grounds appearance for approximately 2,000 acres consisting of over 200 parks, trails, greenways and sports fields.

The City issued a Request for Competitive Sealed Proposals (RFCSP) for "Annual Contract for Mowing Services - Parks and Recreation Department" (RFCSP 6100010285) on July 6, 2018, with a submission deadline of August 20, 2018. The solicitation included the option to award by sector with a total of seven sectors; sector one - 348.05 acres, sector two - 385.62 acres, sector three - 435.54 acres, sector four - 439.26 acres, sector five - 80.67 acres, sector six - 15.81 acres, and sector seven - 138.04 acres. Three proposal responses were received. Two proposals were deemed non-responsive for the respondent's failure to meet the bid bond requirement. The proposal submitted by Cantu Contracting, Inc. was deemed eligible for evaluation.

The evaluation committee met on October 9, 2018 to evaluate the one responsive proposal received. The evaluation committee consisted of representatives from the City Manager's Office, Parks and Recreation Department, and the San Antonio River Authority (SARA). The Financ...