city of San Antonio


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File #: 18-6207   
Type: Purchase of Services
In control: City Council A Session
On agenda: 12/13/2018
Posting Language: Ordinance approving a contract with Cortez Liquid Waste Services, Inc. for rental and maintenance services of standard and compliant portable chemical toilets for the Parks and Recreation Department, Solid Waste Management Department, Aviation Department and the Center City Development and Operations Department for an estimated cost of $440,000.00 annually, funded from the departments’ FY 2019 Adopted Budgets. [Ben Gorzell, Chief Financial Officer; Troy Elliott, Deputy Chief Financial Officer, Finance]
Attachments: 1. Final Score Matrix, 2. 61-10378 A/C for Portable Chemical Toilets, 3. Contracts Disclosure Form, 4. Draft Ordinance, 5. Ordinance 2018-12-13-0998
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DEPARTMENT: Finance


DEPARTMENT HEAD: Troy Elliott


COUNCIL DISTRICTS IMPACTED: Citywide


SUBJECT:

Annual Contract for Portable Chemical Toilets


SUMMARY:

This ordinance authorizes a contract with Cortez Liquid Waste Services, Inc. for rental and maintenance services of standard and "American with Disabilities Act" (ADA) compliant portable chemical toilets for the Parks and Recreation Department, Solid Waste Management Department, Airport and the Center City Development and Operations Department for an estimated amount of $440,000 annually. Funding for this contract is available through the departments' FY 2019 Adopted Budget.


BACKGROUND INFORMATION:

Submitted for Council consideration and action is a proposal submitted by Cortez Liquid Waste Services, Inc. for the rental of portable chemical toilets for various City departments. Services include all labor, material, equipment and maintenance services consisting of cleaning and re-stocking units with toilet tissue. These portable toilets are utilized by the general public at parks, special outdoor events or when facilities are undergoing repairs. The Parks and Recreation Department currently has a total of 138 portable toilet units at over 90 park locations that are maintained on a scheduled basis.

The City issued a Request for Competitive Sealed Proposal (RFCSP) for "Portable Chemical Toilets" (RFCSP 6100010378) on July 25, 2018, with a submission deadline of August 31, 2018. Three proposal responses were received. One proposal was deemed non-responsive for respondent failure to submit required information such as experience, background and qualifications or a proposed plan which was required in order to evaluate the proposal. Two proposals were eligible for evaluation. Cortez Liquid Waste Services, Inc. is recommended for contract award based on the City's standard RFCSP evaluation process.

The evaluation committee consisted of representatives from the Parks and Recreation Department, Solid...

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