city of San Antonio


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File #: 18-6285   
Type: Purchase of Equipment
In control: City Council A Session
On agenda: 12/13/2018
Posting Language: Ordinance approving the purchase of twenty-one midsize gasoline/electric powered hybrid administrative sedans from Jim Bass, Ford Inc. for an estimated total contract value of $702,716.00, funded from the Equipment Renewal and Replacement Fund, Parking Operation and Maintenance Fund, and the General Fund. [Ben Gorzell, Chief Financial Officer; Troy Elliott, Chief Financial Officer]
Attachments: 1. 61-10766 Jim Bass Ford Inc, 2. Bid Tab, 3. Draft Ordinance, 4. Ordinance 2018-12-13-1001
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DEPARTMENT: Finance


DEPARTMENT HEAD: Troy Elliott


COUNCIL DISTRICTS IMPACTED: Citywide


SUBJECT:

Annual Contract for Administrative Sedans (Gasoline/Electric Powered Hybrid)


SUMMARY:

This ordinance authorizes an annual contract with Jim Bass Ford Inc. to provide the City of San Antonio with midsize Gasoline/Electric Powered Hybrid Administrative Sedans for total contract value of $702,716.00 over a two year period.

The FY 2019 purchase includes 18 replacement vehicles and 3 additional vehicles to the City's fleet for an estimated total cost of $527,037.00. Funding in the amount $451,746.00 is available from the FY 2019 Equipment Renewal and Replacement Fund Budget, $25,097.00 from the FY 2019 Parking Operation & Maintenance Fund Budget and $50,194.00 from the FY 2019 General Fund Budget. Additional administrative sedan purchases in FY 2020 would be subject to appropriation of funds.


BACKGROUND INFORMATION:

Submitted for City Council consideration and action is the attached tabulation of five competitive bids to provide the Building and Equipment Services Department with an annual contract for the purchase of midsize Gasoline/Electric Powered Hybrid Administrative Sedans. The estimated total cost of this contract is $702,716.00.

These administrative sedans will be utilized by all city departments and will be issued as replacement or new program vehicles in FY 2019 and FY 2020. The administrative sedans will be used by staff for conducting business throughout the City.

The contract term shall begin upon award by City Council and terminate on September 30, 2019. This Ordinance also authorizes a ninety contract extension which can be exercised at the City's option. This annual contract is expected to supply approximately 21 sedans for FY 2019 and 7 sedans for FY 2020. Vehicles will be purchased by the City as needed, based on available funds for the replacement of existing sedans and additional vehicles for new programs.

ISSUE:

This...

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