city of San Antonio


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File #: 18-6564   
Type: Misc - Professional Services Agreements
In control: City Council A Session
On agenda: 12/13/2018
Posting Language: Ordinance authorizing an Integration Agreement with Deer Oaks EAP Services to join the Bexar County contract to provide Employee Assistance Program services to all civilian and uniformed Fire City employees and their families. Funds in the amount of $124,000 are available in the Employee Benefits Insurance Fund FY 2019 Adopted Budget. [Ben Gorzell, Chief Financial Officer; Lori Steward, Human Resources Director]
Indexes: Employee Benefits
Attachments: 1. Fiscal Impact Form EAP Contract, 2. Bexar County - Deer Oaks Contract, 3. Draft Ordinance, 4. Contract Integration Agreement, 5. Ordinance 2018-12-13-1029
Related files: 13-1076
Date Ver.Action ByActionResultAction DetailsMeeting DetailsVideo
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DEPARTMENT: Human Resources


DEPARTMENT HEAD: Lori Steward


COUNCIL DISTRICTS IMPACTED: City-wide


SUBJECT:

Employee Assistance Program (EAP) for Civilian and Uniformed Fire Employees


SUMMARY:

This Ordinance authorizes the City Manager or her designee to execute an Integration Agreement with Deer Oaks EAP Services to join the Bexar County contract to provide Employee Assistance Program (EAP) services to all civilian and uniformed Fire employees and their families. The term of this contract is for a three year period, January 1, 2019 through December 31, 2021 with two additional one-year optional renewals. Renewals must be in writing and subject to and contingent upon funding by City Council. The estimated cost of this contract is $1.17 per employee per month, or approximately $124,000 annually.


BACKGROUND INFORMATION:

The City of San Antonio (City) provides comprehensive employee health benefit package, including access to EAP services. EAP services have been provided by Deer Oaks through an integration agreement with Bexar County since January 1, 2010. Cost for services is the primary variation between vendors that provide EAP services. The most competitive rate is determined by the number of employees to be covered. The combination of County and City populations resulted in a decrease in rate from last year from $1.33 to $1.17. Coverage for EAP services is provided to Civilian and uniformed Fire employees and their families at no cost to them. EAP services for uniformed Police are provided through peer support and three onsite psychologists.
As a component of the City's comprehensive employee wellness program, the EAP fulfills a critical need for addressing work/life balance, relationship issues, time management, and other aspects of overall wellness. Participants in the EAP include civilian and uniformed Fire employees and their household members for the following services:
> Short term therapeutic counseling of up to six (6) visits per pers...

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