DEPARTMENT: Transportation & Capital Improvements
DEPARTMENT HEAD: Mike Frisbie, P.E.
COUNCIL DISTRICTS IMPACTED: Citywide
SUBJECT: 2019 Street Maintenance Program Contract Packages 9-11
SUMMARY:
Consideration of the following construction contracts totaling $31,665,349.20 to complete the street maintenance projects identified in the FY 2019 Infrastructure Management Program (IMP):
A. An ordinance accepting the lowest responsive bid and awarding the 2019 Asphalt Overlay Contract Package 9 to Clark Construction of Texas, Inc. in an amount not to exceed $10,286,038.60, of which $160,050.00 will be reimbursed by San Antonio Water System (SAWS) and $40,000.00 will be reimbursed by CPS Energy for necessary adjustments to existing infrastructure.
B. An ordinance accepting the lowest responsive bid and awarding the 2019 Asphalt Overlay Contract Package 10 to Clark Construction of Texas, Inc. in an amount not to exceed $10,481,502.00, of which $120,050.00 will be reimbursed by San Antonio Water System (SAWS) and $40,000.00 will be reimbursed by CPS Energy for necessary adjustments to existing infrastructure.
C. An ordinance accepting the lowest responsive bid and awarding the 2019 Asphalt Overlay Contract Package 11 to Asphalt Inc., LLC d/b/a Lone Star Paving in an amount not to exceed $10,897,808.60, of which $242,125.00 will be reimbursed by San Antonio Water System (SAWS) and $29,000.00 will be reimbursed by CPS Energy for necessary adjustments to existing infrastructure.
BACKGROUND INFORMATION:
With the adoption of the FY 2019 Budget on September 13, 2018, City Council approved $110 million for the FY 2019 Street Maintenance Program (SMP), the largest in San Antonio’s history and an increase of $11 million over the FY 2018’s program. A total of $110 million is available to complete the SMP comprised of both in-house and contractual street maintenance projects.
Transportation & Capital Improvements (TCI) began construction of the FY 2019 SMP utilizing seven (7) contracts awarded on February 15, 2018, May 31, 2018, November 1, 2018 and November 29, 2018. In addition, TCI is also using remaining capacity from previous contracts awarded in FY 2018. Table 1 below summarizes the contracts awarded to date for FY 2019.
Table 1. FY 2019 Street Maintenance Program Contracts Awarded to Date
|
Awarded Contracts |
Amount Awarded |
|
FY 2019 Contracts Awarded as of 11/29/2018 |
$20,358,381.40 |
|
Proposed FY 2019 Contract Package Today |
$31,665,349.20 |
|
Total FY 2019 Contracts Approved To Date |
$52,023,730.60 |
|
|
|
|
Total Available Contract Capacity |
$60,023,730.60 |
|
Approved Contract Budget |
$98,000,000.00 |
|
Remaining FY 2019 Contract Budget with Approved Contract Today |
$37,976,269.40 |
|
Remaining Contract Capacity from FY 2018 SMP |
$8,000,000.00 |
This ordinance authorizes three contracts totaling $31,665,349.20. Additional contracts are scheduled to be awarded at a later date for the remaining FY 2019 Street Maintenance Program.
Procurement of Services
A. The 2019 Asphalt Overlay Contract Package 9 was advertised for construction bids in September 2018 in the San Antonio Hart Beat, The City of San Antonio Bidding and Contracting Opportunities website, CIVCAST electronic bidding site, on the Texas Electronic State Business Daily and on TVSA, The City Government access channel and through the TCI Small Business Office. Bids for Package 9 were due on October 16, 2018 with four bids received. Clark Construction of Texas, Inc. was the lowest responsive bidder with a bid amount of $10,286,038.60.
B. The 2019 Asphalt Overlay Contract Package 10 was advertised for construction bids in September 2018 in the San Antonio Hart Beat, The City of San Antonio Bidding and Contracting Opportunities website, CIVCAST electronic bidding site, on the Texas Electronic State Business Daily and on TVSA, The City Government access channel and through the TCI Small Business Office. Bids for Package 10 were due on October 30, 2018 with four bids received. Clark Construction of Texas, Inc. was the lowest responsive bidder with a bid amount of $10,481,502.00.
C. The 2019 Asphalt Overlay Contract Package 11 was advertised for construction bids in September-October 2018 in the San Antonio Hart Beat, The City of San Antonio Bidding and Contracting Opportunities website, CIVCAST electronic bidding site, on the Texas Electronic State Business Daily and on TVSA, The City Government access channel and through the TCI Small Business Office. Bids for Package 11 were due on November 6, 2018 with four bids received. Asphalt Inc., LLC d/b/a Lone Star Paving was the lowest responsive bidder with a bid amount of $10,897,808.60.
These contracts will be awarded in compliance with the Small Business Economic Development Advocacy (SBEDA) Program which requires contracts be reviewed by a Goal Setting Committee to establish a requirement and/or incentive unique to the particular contract in an effort to maximize the amount of small, minority, and women-owned business participation on the contract.
Table 2. SBEDA Goals by Contract
|
Awarded Contract |
Contractor |
SBEDA Subcontracting Goals |
Commitment to SBEDA Goals |
|
2019 Asphalt Overlay Contract, Package 9 |
Clark Construction of Texas, Inc. |
4% M/WBE 2% AABE |
Clark Construction of Texas, Inc. has committed to meeting these goals. |
|
2019 Asphalt Overlay Contract, Package 10 |
Clark Construction of Texas, Inc. |
4% M/WBE 2% AABE |
Clark Construction of Texas, Inc. has committed to meeting these goals. |
|
2019 Asphalt Overlay Contract, Package 11 |
Asphalt Inc., LLC d/b/a Lone Star |
4% M/WBE 2% AABE |
Asphalt Inc., LLC d/b/a Lone Star has committed to meeting these goals. |
These construction contracts were developed utilizing the low bid process; therefore, a Discretionary Contracts Disclosure Form is not required.
ISSUE:
A. This ordinance accepts the lowest responsive bid and awards the 2019 Asphalt Overlay Contract Package 9 to Clark Construction of Texas, Inc. in an amount not to exceed $10,286,038.60, of which $160,050.00 will be reimbursed by San Antonio Water System (SAWS) and $40,000.00 will be reimbursed by CPS Energy for necessary adjustments to existing infrastructure.
B. This ordinance accepts the lowest responsive bid and awards the 2019 Asphalt Overlay Contract Package 10 to Clark Construction of Texas, Inc. in an amount not to exceed $10,481,502.00, of which $120,050.00 will be reimbursed by San Antonio Water System (SAWS) and $40,000.00 will be reimbursed by CPS Energy for necessary adjustments to existing infrastructure.
C. This ordinance accepts the lowest responsive bid and awards the 2019 Asphalt Overlay Contract Package 11 Asphalt Inc., LLC d/b/a Lone Star. in an amount not to exceed $10,897,808.60, of which $242,125.00 will be reimbursed by San Antonio Water System (SAWS) and $29,000.00 will be reimbursed by CPS Energy for necessary adjustments to existing infrastructure.
As part of the Department’s continuing efforts to expedite project delivery and the completion of infrastructure projects, these construction contracts will allow TCI to handle multiple projects to be delivered through the Infrastructure Management Program (IMP).
These construction contracts are for Asphalt Overlay projects including, but not limited to, the repair of a street’s base structure, asphalt surface overlay, wheelchair ramps improvements and any other required work for the construction of the Asphalt Overlay projects located throughout the City.
ALTERNATIVES:
City Council could choose not to award this contract and request staff to re-bid this package; however, re-bidding would delay the delivery of the FY 2019 Street Maintenance Program and would result in a portion of the street maintenance projects not being completed as programmed.
FISCAL IMPACT:
A. This ordinance authorizes $10,286,038.60, payable to Clark Construction of Texas, Inc., of which $160,050.00 will be reimbursed by San Antonio Water System (SAWS) and $40,000.00 will be reimbursed by CPS Energy for necessary adjustments to their respective existing infrastructure. The remaining $10,085,988.00 is available and included in the FY 2019-2024 Capital Improvements Program and funded from various funding sources to include the General Fund, Advanced Transportation District (ATD) Fund, General Obligation Bond funds, Certificates of Obligation, Tax Notes or other funding sources.
B. This ordinance authorizes $10,481,502.00, payable to Clark Construction of Texas, Inc., of which $120,050.00 will be reimbursed by San Antonio Water System (SAWS) and $40,000.00 will be reimbursed by CPS Energy for necessary adjustments to their respective existing infrastructure. The remaining $10,321,452.00 is available and included in the FY 2019-2024 Capital Improvements Program and funded from various funding sources to include the General Fund, Advanced Transportation District (ATD) Fund, General Obligation Bond funds, Certificates of Obligation, Tax Notes or other funding sources.
C. This ordinance authorizes $10,897,808.60, payable to Asphalt Inc., LLC d/b/a Lone Star, of which $242,125.00 will be reimbursed by San Antonio Water System (SAWS) and $29,000.00 will be reimbursed by CPS Energy for necessary adjustments to their respective existing infrastructure. The remaining $10,626,683.60 is available and included in the FY 2019-2024 Capital Improvements Program and funded from various funding sources to include the General Fund, Advanced Transportation District (ATD) Fund, General Obligation Bond funds, Certificates of Obligation, Tax Notes or other funding sources.
A - C. Requirements for each task shall be detailed in the individual work orders assigned. The
City makes no minimum guarantee pertaining to the volume of work. If funding for any work activities is not previously appropriated, funding will be identified and appropriated through subsequent City Council action.
RECOMMENDATION:
Staff recommends approval of three contracts in the total amount of $31,665,349.20 to complete the street maintenance projects identified in the FY 2019 Infrastructure Management Program. Additional contracts are scheduled to be awarded at a later date for the remaining Street Maintenance Program.