city of San Antonio


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File #: 19-1164   
Type: Capital Improvements
In control: City Council A Session
On agenda: 2/14/2019
Posting Language: Ordinance awarding the 2019-2020 Task Order Contract for Micro Surface Task Order Contract Package 1 to Viking Construction, Inc. in an amount not to exceed $3,449,796.50, of which $26,250.00 will be reimbursed by San Antonio Water System for necessary adjustments to its existing infrastructure from funding in the FY 2019 - 2024 Capital Improvements Program and from various funding sources to include the General Fund, Advanced Transportation District Fund and debt proceeds. [Peter Zanoni, Deputy City Manager; Razi Hosseini, Interim Director, Transportation & Capital Improvements]
Attachments: 1. Micro Surface Package 1- Bid Matrix, 2. Draft Ordinance, 3. Ordinance 2019-02-14-0113, 4. Staff Presentation
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DEPARTMENT:  Transportation & Capital Improvements                     

 

 

DEPARTMENT HEAD:  Razi Hosseini, P.E., R.P.L.S.

                     

                     

COUNCIL DISTRICTS IMPACTED:  Citywide

 

 

SUBJECT: 

 

FY 2019-2020 Micro Surface Task Order Package 1

 

 

SUMMARY: 

 

An ordinance accepting the lowest responsive bid and awarding the 2019-2020 Task Order Contract for Micro Surface Task Order Contract Package 1 to Viking Construction, Inc. in an amount not to exceed $3,449,796.50, of which $26,250.00 will be reimbursed by San Antonio Water System (SAWS) for necessary adjustments to its existing infrastructure.  Funds in the amount of $3,449,796.50 is included in the FY 2019 - 2024 Capital Improvements Program and funded from various funding sources to include the General Fund, Advanced Transportation District Fund, debt proceeds, or other funding sources.

 

 

BACKGROUND INFORMATION:

 

Project Background

With the adoption of the FY 2019 Budget on September 13, 2018, City Council approved the Street Maintenance Program (SMP) at $110 million, the largest in San Antonio’s history and an increase of $11 million over the previous year’s program.  A total of $110 million is available to complete the entire SMP, which is comprised of both in-house and contractual street maintenance projects. Table 1 below summarizes the Street Maintenance Program construction contracts awarded to date.

 

Table 1. FY 2019 Street Maintenance Program Contracts Awarded to Date

Awarded Contracts

Amount Awarded

FY 2019 Contracts Awarded as of 12/13/2018

$52,023,730.60 

Proposed FY 2019 Contract Package Today

$3,449,796.50

Total FY 2019 Contracts Approved To Date

$55,473,527.10 

 

 

Total Available Contract Capacity

$63,473,527.10 

Approved Contract Budget

$98,000,000.00

Remaining FY 2019 Contract Budget with Approved Contract Today

$34,526,472.90

Remaining Contract Capacity from FY 2018 SMP

$8,000,000.00

This ordinance authorizes a contract totaling $3,449,796.50 for the construction of the FY 2019-2020 Micro Surface projects.  Additional contracts are scheduled to be awarded at a later date for the remaining FY 2019 Street Maintenance Program.  

 

Procurement of Services

The Micro Surface Task Order Package 1 was advertised for construction bids on October 3, 2018 in the San Antonio Hart Beat, on the City’s website, on the Texas Electronic State Business Daily and on TVSA. Bids for Package 1 were due on December 11, 2018 with two (2) bids received.  Viking Construction, Inc. was the lowest responsive bidder.

 

This contract will be awarded in compliance with the Small Business Economic Development Advocacy (SBEDA) Program which requires contracts be reviewed by a Goal Setting Committee to establish a requirement and/or incentive unique to the particular contract in an effort to maximize the amount of small, minority, and women-owned business participation on the contract. Viking Construction, Inc. has agreed to a 12% Minority/Women Business Enterprise (M/WBE) subcontracting goal and a 1% African-American Business Enterprise (AABE) subcontracting goal.

 

 

ISSUE:

 

This ordinance is for the FY 2019-2020 Infrastructure Management Program (IMP) awarding the 2019-2020 Task Order Contract for Micro Surface Task Order Contract Package 1 to Viking Construction, Inc. in an amount not to exceed $3,449,796.50, of which $26,250.00 will be reimbursed by San Antonio Water System (SAWS) for necessary adjustments to its existing infrastructureFunds in the amount of $3,449,796.50 is included in the FY 2019 - 2024 Capital Improvements Program and funded from various funding sources to include the General Fund, Advanced Transportation District Fund, debt proceeds, or other funding sources.

 

This package for micro-surfacing projects includes, but is not limited to, pavement resurfacing, crack sealing and any other work required for the completion of projects. SAWS participation on this package is necessary in order to allow SAWS to complete adjustments to its existing infrastructure while a City project is under construction.  SAWS will reimburse its improvement costs to the City of San Antonio based on the bid unit prices received per this construction contract. 

 

Task order contracts are utilized when multiple projects are to be delivered through various programs and funding sources in a limited timeline but the specific projects (scope and limits) are not known.  A task order contract is awarded based on the capacity, or total dollar amount, anticipated to deliver a number of projects within a specified limited timeframe.  Funding for these projects may include, but is not limited to the General Fund, Advanced Transportation District (ATD), or other funding sources. 

 

 

ALTERNATIVES:

 

As an alternative, City Council could choose not to award this contract and request staff to re-bid this package; however, re-bidding would delay the delivery of the FY 2019-2020 Street Maintenance Program and would result in the delay of street maintenance projects being completed as programmed.

 

 

FISCAL IMPACT:

 

Requirements for each task listed above shall be detailed in the individual work orders assigned.  The City makes no minimum guarantee pertaining to the volume of work.  If funding for any work activities is not previously appropriated, funding will be identified and appropriated through subsequent City Council action. 

 

Funding in an amount not to exceed $3,449,796.50, which is included in the FY 2019 - 2024 Capital Improvements Program and may be funded from various funding sources to include, but not limited to, the General Fund (NAMP), Advanced Transportation District Fund, debt proceeds, or other funding sources.  Funds in the amount of $26,250.00 will be reimbursed by San Antonio Water System (SAWS) for necessary adjustments to its existing infrastructure.  The City makes no guarantees on the volume of work distributed.

 

RECOMMENDATION:

 

Staff recommends approval of an ordinance for the FY 2019-2020 Infrastructure Management Program (IMP) Micro Surface Task Order Contract Package 1, accepting the lowest responsive bid and awarding a contract to Viking Construction, Inc. in an amount not to exceed $3,449,796.50, of which $26,250.00 will be reimbursed by San Antonio Water System (SAWS) for necessary adjustments to its existing infrastructure.