DEPARTMENT: Transportation & Capital Improvements
DEPARTMENT HEAD: Razi Hosseini, P.E., R.P.L.S.
COUNCIL DISTRICTS IMPACTED: Citywide
SUBJECT:
2019-2020 Task Order Contract for Flatwork & Street Improvements, Package 1
SUMMARY:
An ordinance accepting the lowest responsive bid and awarding the 2019-2020 Task Order Contract for Flatwork & Street Improvements, Package 1 to Cal-Tex Interiors Incorporated in an amount not to exceed $2,002,006.50, of which $106,250.00 will be reimbursed by San Antonio Water System (SAWS) for necessary adjustments to its existing infrastructure. Funds in the amount of $2,002,006.50 are included in the FY 2019 - 2024 Capital Improvements Program and funded from various funding sources to include the General Fund, Advanced Transportation District Fund, debt proceeds, or other funding sources.
BACKGROUND INFORMATION:
Project Background
During the FY 2019-2020 Budget process, City Council approved $9 million for the Sidewalk Maintenance Program, a component of the Infrastructure Management Program (IMP) and $2 million for Neighborhood Access and Mobility Program (NAMP) to complete sidewalk and pedestrian-related projects. The 2017-2022 Bond Program for Sidewalks Improvements to be delivered in 2019-2020 is estimated to be an additional $10 million. Transportation & Capital Improvements Department (TCI) regularly solicits Task Order Contracts for construction services and utilizes various contractors to complete the construction of street and sidewalk-related projects. Table 1 below summarizes the Sidewalk Street Maintenance Program construction contracts awarded to date.
Table 1. FY 2019 Sidewalk Maintenance Program Contracts Awarded to Date
|
Awarded Contracts |
Amount Awarded |
|
FY 2019 Contracts Awarded to Date |
$4,660,335.50 |
|
Proposed Contract Packages to be awarded Today |
$2,002,006.50 |
|
Total FY 2019 Contracts Approved To Date |
$6,662,342.00 |
|
Remaining Contract Capacity from FY 2018 Contracts |
$4,530,000.00 |
|
Total Available Contract Capacity |
$11,192,342.00 |
|
Approved Contract Budget (IMP Sidewalk and NAMP) |
$11,000,000.00 |
This ordinance authorizes a contract totaling $2,002,006.50 for the construction of FY 2019 sidewalk maintenance projects. The additional contract capacity approved with this ordinance will be carried over to the next fiscal year, if necessary.
Procurement of Services
The 2019-2020 Task Order Contract for Flatwork & Street Improvements, Package 1 was advertised for construction bids on August 22, 2018 in the San Antonio Hart Beat, on the City’s website, the CIVCAST electronic bidding website, the Texas Electronic State Business Daily and on TVSA. Bids were due on September 18, 2018 with five bids received.
This contract will be awarded in compliance with the Small Business Economic Development Advocacy (SBEDA) Program which requires contracts be reviewed by a Goal Setting Committee to establish a requirement and/or incentive unique to the particular contract in an effort to maximize the amount of small, minority, and women-owned business participation on the contract. Cal-Tex Interiors Incorporated has agreed to a 22% Minority/Women Business Enterprise (M/WBE) subcontracting goal.
This construction contract was developed utilizing the low bid process; therefore, a Discretionary Contracts Disclosure Form is not required.
Previous Council Action
A Task Order Contract between the City of San Antonio and MCOR Construction, Company was accepted through Ordinance 2018-11-15-0908 on November 15, 2018. On December 19, 2018, MCOR Construction, Company requested to withdraw from entering into this contract with the City. Staff recommends authorization to award a contract to Cal-Tex Interiors Incorporated, the next lowest responsive bidder per the original solicitation. Table 2 below summarizes the original and revised awards for Package 1.
Table 2. 2019 -2020 Task Order Contract for Flatwork & Street Improvements, Package 1
|
Awarded Contracts |
Contract Amount |
|
MCOR Construction, Company (Original awardee) |
$1,927,755.00 |
|
Cal-Tex Interiors Incorporated (Revised awardee) |
$2,002,006.50 |
ISSUE:
This ordinance is for the FY 2019-2020 Infrastructure Management Program (IMP), awarding the 2019-2020 Task Order Contract for Flatwork & Street Improvements, Package 1 to Cal-Tex Interiors Incorporated in an amount not to exceed $2,002,006.50, of which $106,250.00 will be reimbursed by San Antonio Water System (SAWS) for necessary adjustments to its existing infrastructure. Funds in the amount of $2,002,006.50 are included in the FY 2019 - 2024 Capital Improvements Program and funded from various funding sources to include the General Fund, Advanced Transportation District Fund, debt proceeds, or other funding sources.
This ordinance authorizes a package for a contract capacity in the amount of $2,002,006.50 for the construction of the FY 2019-2020 Sidewalk Maintenance Program and the Neighborhood Access and Mobility Program projects.
This package for flatwork and street improvement projects include, but are not limited to, the construction of sidewalks, curbs, wheelchair ramps, street improvements and any other work required for the completion of the assigned projects located throughout the City. SAWS participation on these packages is necessary in order to allow SAWS to complete adjustments to its existing infrastructure while a City project is under construction. SAWS will reimburse its improvement costs to the City of San Antonio based on the bid unit prices received per this construction contract.
Task order contracts are utilized when multiple projects are to be delivered through various programs and funding sources in a limited timeline but the specific projects (scope and limits) are not known. A task order contract is awarded based on the capacity, or total dollar amount, anticipated to deliver a number of projects within a specified limited timeframe. Funding for these projects may include, but is not limited to the General Fund, Advanced Transportation District (ATD), or other funding sources.
ALTERNATIVES:
As an alternative, City Council could require the projects to be to individually bid out for construction. However, construction bid prices could be higher than those estimated with the Task Order Contract and bidding the projects individually would prolong the delivery of these projects. Additionally, TCI does not have the in-house staff to complete these projects in a timely manner.
FISCAL IMPACT:
Requirements for each task shall be detailed in the individual work orders assigned. If funding for any work activities is not previously appropriated, funding will be identified and appropriated through subsequent City Council action.
Funding in an amount not to exceed $2,002,006.50 is included in the FY 2019 - 2024 Capital Improvements Program and may be funded from various funding sources to include, but not limited to, the General Fund (NAMP), Advanced Transportation District Fund, debt proceeds, or other funding sources. Funds in the amount of $106,250.00 will be reimbursed by San Antonio Water System (SAWS) for necessary adjustments to its existing infrastructure. The City makes no guarantees on the volume of work distributed.
RECOMMENDATION:
Staff recommends approval of an ordinance for the FY 2019-2020 Infrastructure Management Program (IMP) awarding the 2019-2020 Task Order Contract for Flatwork & Street Improvements, Package 1 to Cal-Tex Interiors Incorporated in an amount not to exceed $2,002,006.50, of which $106,250.00 will be reimbursed by San Antonio Water System (SAWS) for necessary adjustments to its existing infrastructure.