City of San Antonio - File #: 19-1408

• File #: 19-1408
• Type: Purchase of Equipment
• In control: City Council A Session
• On agenda: 2/14/2019
• Posting Language: Ordinance approving a contract with UNICOM Government, Inc. in the amount of $132,651.86 for a two-year term to provide subscription services for the Granicus Legislative Suite for the San Antonio Government & Public Affairs department. The FY 2019 cost of $51,287.50 is available in the Public Education and Government (PEG) Fund and the Information Technology Services Fund. [Ben Gorzell, Chief Financial Officer; Troy Elliott, Deputy Chief Financial Officer, Finance]

DEPARTMENT: Finance


DEPARTMENT HEAD: Troy Elliott


COUNCIL DISTRICTS IMPACTED: Citywide


SUBJECT:

Granicus Legislative Suite for City meeting and agenda management


SUMMARY:

This action will authorize a two year contract with UNICOM Government, Inc. for meeting and agenda management of City Council, Boards and Committees through a subscription service for the Granicus Legislative Suite. The cost in FY 2019 is $51,287.50 for a total cost of $132,651.86 for the two-year contract. Funding is available in the Public Education and Government (PEG) Fund and the Information Technology Services Fund. Subsequent funding will be contingent upon City Council approval.


BACKGROUND INFORMATION:

Submitted for Council consideration and action is an offer submitted by UNICOM Government, Inc. to provide continued access to the Granicus Legislative Suites. The City has been using Granicus as its web-based legislative and council agenda management system (Legistar) since October 2013. The City has utilized the Legistar platform to manage multiple City legislative functions using a single automated means. This is a fully integrated legislation process that connects agenda automation, voting technology and meeting minutes resulting in a final integrated public record. This purchase includes the following products: Open Platform Suite, Performance Accelerator Suite, Government Transparency Suite, Legistar, Granicus Encoding Appliance Software, Meeting Efficiency Suite, and the Granicus Votecast Classic. These products facilitate multiple facets of City Council and Council Committee meetings including agenda creation and archiving, meeting management, and video streaming and archiving.

The City issued a Request for Offer (RFO) for "Granicus Services for GPA" (RFO, 6100010554) on August 29, 2018. The final Offer and Integration Agreement were received on December 21, 2018. The term of the agreement shall begin upon approval of the contract by City Council and termi...