DEPARTMENT: Finance
DEPARTMENT HEAD: Troy Elliott
COUNCIL DISTRICTS IMPACTED: Citywide
SUBJECT:
Pearsall Park Splash Pad Upgrade
SUMMARY:
This ordinance authorizes a contract with Kraftsman Commercial Playgrounds & Waterparks to provide all labor material and equipment to provide and install a water filtration system and holding tanks at Pearsall Park a total cost of $104,965.50. Funds are available from the 2017-2022 Bond Program and are included in the FY 2019-2024 Capital Improvement Program Budget.
BACKGROUND INFORMATION:
Submitted for City Council consideration and action is the attached offer from Kraftsman Commercial Playgrounds & Waterparks for the purchase, delivery and installation of splash pad filtration equipment at Pearsall Park. This splash pad upgrade will enhance the water quality and feature improvements to Pearsall Park by providing a larger water filtration system with a capacity of 400 gallons per minute (GPM) as opposed to the current 200 GPM system. The filtration system will be augmented with a 2,000 gallon poly backwash holding tank and a 10,000 gallon holding tank that will allow a larger volume of water to be filtered through the system and onto the splash pad. This upgrade will result in better water efficiency, filtration, and less splash pad down time for the user.
The Pearsall Splash Pad was opened in June 2016 with overwhelming success. The Splash Pad and playground have become a destination for families to enjoy the outdoors and thousands of children and adults utilize the splash pad from March through October annually. Due to greater than expected utilization of the park, the filtration system needs to be upgraded to handle the volume of individuals using the Splash pad. These upgrades will allow for better filtration, water savings, and staff efficiency.
ISSUE:
This contract with Kraftsman Commercial Playgrounds & Waterparks will provide labor, material and equipment for contractor to furnish and install a 400 GPM water filtration system for the Parks and Recreation Department at Pearsall Park. This filtration system includes a ten (10) horse power pump, filter, chlorinators, control system and connections to existing UV system, chemical drums, and chemical controller. Kraftsman Commercial Playgrounds & Waterparks will also install a 10,000 gallon concrete precast holding tank with lift pumps and separator chamber, and a 2,000 gallon poly backwash holding tank, previously purchased by the City.
Due to the long lead-times and in order to expedite the project, the filtration system and both tanks were procured through the BuyBoard cooperative contract #512-16. The lead-time for the filtration system, holding tank and backwash tank is approximately 8 to 10 weeks from the manufacturer. The duration of the installation of the filtration systems and tanks is approximately 10 - 16 weeks. The project is to be completed by June 24, 2019.
This purchase is made through the BuyBoard cooperative contract number #512-16, as authorized under Texas Local Government Code 271.103, which satisfies the legal requirement to seek competitive bids. This purchase meets the requirements under the terms of the Texas Local Government Purchasing Cooperative agreement adopted by the City of San Antonio by Ordinance No. 97097 on January 30, 2003.
The BuyBoard Program is administered by the Texas Local Government Purchasing Cooperative. All products and services included in this cooperative were competitively bid and awarded by the Cooperative’s Board of Trustees based upon Texas statutes.
The Small Business Economic Development Advocacy (SBEDA) Ordinance requirements were waived due to the lack of small, minority, and/or women businesses available to provide these goods and services.
This contract is an exception to the Local Preference Program.
The Veteran-Owned Small Business Preference Program does not apply to non-professional services contracts, so no preference was applied to this contract.
ALTERNATIVES:
Should this contract not be approved, the Pearsall Splash Pad would not be able to handle the volume of individuals using the splash pad. Delaying the upgrade could impact the water purification quality of the splash pads which would affect public usage at Pearsall Park. The upgrades will allow for better filtration, water savings, and staff efficiency.
FISCAL IMPACT:
This ordinance authorizes a contract with Kraftsman Commercial Playgrounds & Waterparks to provide and install a new splash pad filtration system and tanks for the Parks and Recreation Department for a total cost of $104,965.50. Funds are available from the 2017-2022 Bond Program and are included in the FY 2019-2024 Capital Improvement Program Budget.
RECOMMENDATION:
Staff recommends approval of this contract with Kraftsman Commercial Playgrounds & Waterparks to provide labor, material and equipment to install an upgraded water filtration system and a holding tank for the Parks and Recreation Department for a total cost of $104,965.50.
This contract is procured by means of a cooperative contract and a Contracts Disclosure Form is not required.