CITY OF SAN ANTONIO
AVIATION DEPARTMENT
INTERDEPARTMENTAL CORRESPONDENCE
TO: Sheryl Sculley, City Manager
FROM: Russell J. Handy, Director, San Antonio Airport System
COPY: Audit and Accountability Committee; Ben Gorzell, Jr., CPA, Chief Financial Officer; Kevin Barthold, City Auditor; Troy Elliott, CPA, Deputy Chief Financial Officer; Carlos Contreras, Assistant City Manager
SUBJECT: Post-Solicitation Briefing for Distributed Antenna System
DATE: February 19, 2019
The following high profile project has completed the solicitation process. This item is presented to the Audit and Accountability Committee for review prior to full City Council for consideration.
Distributed Antenna System (Aviation) - City of San Antonio solicited proposals from qualified firms to provide the San Antonio Airport System with a contract for a neutrally-hosted Distributed Antenna System to improve voice, data and public safety signals inside and outside the San Antonio International Airport complex
• Solicitation Type: Request For Proposals
• Contract Value: $2 million (Revenue)
• Term of Contract: 10 years with 2, 5-year periods
• Number of Respondents: 7
One was deemed non-responsive for taking exceptions to City’s terms and conditions.
• Contracts to be Awarded: 1
• Council Consideration: March 2019
• Evaluation Criteria:
o Experience, Background, Qualifications - 45 points
o Proposed Plan - 40 points
o Compensation Schedule - 15 points
o Airport Concessions Disadvantaged Business Enterprise - Pass/Fail
• SBEDA Subcontracting Requirement: Not Applicable
• Local Preference Program: Not Applicable
• Veteran Owned Small Business Preference Program: Not Applicable
• Voting Committee Members:
o Russell J. Handy, Director, San Antonio Airport System
o John Rodriguez, Assistant Director, ITSD
o Karen Ellis, Chief Customer Experience Officer, San Antonio Airport System
o Mike Mitchell, Sr. IT Manager, ITSD
o Guillermo Moya, Special Projects Manager, Convention, Sports and Entertainment Facilities
Due diligence conducted for the respondents to the above solicitations included a search of federal and state debarment lists, prohibited political contributions, conflicts of interest, delinquent City/County taxes, outstanding payments to the City, payment of state franchises fees as well as a search of the internet for pertinent business information. No findings were noted that would prevent the City from awarding to the selected vendor.
Staff recommends committee approval to proceed with scheduling this item for full City Council consideration.