city of San Antonio


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File #: 19-1601   
Type: Purchase of Equipment
In control: City Council A Session
On agenda: 3/7/2019
Posting Language: Ordinance approving a contract with FileONQ, Inc. to provide a system to inventory Personnel Protective Equipment and related equipment for the San Antonio Fire Department for an estimated amount of $197,932.00 over a five year period. Funded from the 2019 – 2024 Capital Projects Budget and General Fund budget. [Ben Gorzell, Chief Financial Officer; Troy Elliott, Deputy Chief Financial Officer, Finance]
Attachments: 1. Final Scoring Matrix, 2. Integration Agreement, 3. Contracts Disclosure Form, 4. Draft Ordinance, 5. Ordinance 2019-03-07-0175
Date Ver.Action ByActionResultAction DetailsMeeting DetailsVideo
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DEPARTMENT: Finance


DEPARTMENT HEAD: Troy Elliott


COUNCIL DISTRICTS IMPACTED: Citywide


SUBJECT:

Quartermaster System for the San Antonio Fire Department


SUMMARY:

This ordinance authorizes a contract with FileONQ, Inc. to provide a Quartermaster system to inventory Personnel Protective Equipment and related equipment for the San Antonio Fire Department for a total amount of $197,932.00 over a five year period. Of this amount $47,352.00 is funded from the 2019 - 2024 Capital Projects Budget and $80,000 funded from the FY 2019 General Fund budget. Additionally, in years 2-5 an annual license fee of $17,645.00 will be subject to appropriation of the annual budget.

BACKGROUND INFORMATION:

Submitted for Council consideration and action is a proposal submitted by FileONQ, Inc. to provide a Quartermaster system for the San Antonio Fire Department.

The City of San Antonio Fire Department wants to enhance the management and efficiency of its Personnel Protective Equipment (PPE) and other equipment inventory through a computerized system that incorporates bar coding for the tracking, reporting, and overall management of the department's PPE and equipment.

The San Antonio Fire Department PPE and equipment inventory is currently managed by several divisions within the department. As a result, there is no efficiency in tracking the PPE and equipment effectively. A single system in use by all the divisions is the desired outcome. The PPE and equipment in use includes: bunker gear, helmets, boots, gloves, wet suits, carbineers, ballistic vests, and other equipment. The current inventory is tracked via numerous spread sheets and ad hoc databases.

The City issued a Request for Competitive Sealed Proposals (RFCSP) for "Quartermaster System for SAFD" (RFCSP 18-085, 6100010365) on June 15, 2018 with a submission deadline of July 16, 2018. Two proposal responses were received. FileONQ, Inc. is recommended for contract award based on the City's standard RFCSP e...

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