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File #: 19-2361   
Type: Purchase of Services
In control: City Council A Session
On agenda: 3/21/2019
Posting Language: Ordinance approving a professional services agreement in an amount not to exceed $135,000.00 with Cultures Connecting to develop and facilitate an equity train-the-trainer program for one year with an option to renew. Funding is available in the Office of Equity’s FY 2019 General Fund Budget. [Colleen Bridger, Interim Assistant City Manager; Zan Gibbs, Chief Equity Officer]
Attachments: 1. Contracts Disclosure, 2. FINAL SCORE Summary Matrix 19-020 DEI RFP, 3. Draft Ordinance, 4. Signed Contract - added March 18, 2019, 5. Ordinance 2019-03-21-0234
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DEPARTMENT: Office of Equity

DEPARTMENT HEAD: Zan Gibbs

COUNCIL DISTRICTS IMPACTED: City-Wide

SUBJECT:

Equity Training Consultant

SUMMARY:

An Ordinance authorizing the execution of a professional services agreement in an amount not to exceed $135,000.00 with Cultures Connecting to develop and facilitate an equity train-the-trainer program. The initial term of the agreement will be for one (1) year, with the opportunity to renew for an additional one-year (1) term.

BACKGROUND INFORMATION:

A widespread, shared understanding of terminology and concepts is necessary to embed equity throughout the organization. While several hundred City employees have participated in facilitated training over the past two years, the sensitive nature of the topics and a limited staff within the Office of Equity, make it challenging to deploy training programs for larger numbers of employees.

Many communities have used "train-the-trainer" models to more effectively and efficiently train staff. The Office of Equity will use this model and recruit 15-20 current City employees to be trained to facilitate bi-monthly diversity, equity, and inclusion seminars for City staff to further embed equity throughout our organization. Trainers will receive in-depth equity and group facilitation training and will serve as primary resources within departments completing equity assessments and action plans.

A Request for Proposal (RFP) was issued on December 6, 2018, to select a qualified and experienced vendor to develop and facilitate this train-the-trainer program for the City of San Antonio. The RFP was advertised in the San Antonio Express-News, TVSA channel, the San Antonio e-Procurement System, notified by email to a list of potential Respondents identified by the Office of Equity, and posted to the City's Bidding and Contracting opportunities website. Responses were due January 18, 2019. A total of twenty-three (23) firms responded to the RFP and were deemed eligible for review....

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