CITY OF SAN ANTONIO
AVIATION DEPARTMENT
Interdepartmental Correspondence
TO: Erik Walsh, City Manager
FROM: Russell J. Handy, Director, Aviation Department
COPIES: Ben Gorzell, Chief Financial Officer; Kevin Barthold, City Auditor; Carlos Contreras, Assistant City Manager
SUBJECT: Consideration of Completed High Profile Solicitation
DATE: March 19, 2019
The following high profile project has completed the solicitation process. This item is presented to the Audit and Accountability Committee for review prior to full City Council for consideration.
On-Call Aviation DBE General Engineering Consulting Services (Aviation) - City of San Antonio solicited proposals from qualified firms interested in providing General Engineering Consulting Services for various projects at San Antonio International Airport and Stinson Municipal Airport.
• Solicitation Type: Request for Qualifications
• Contract Value: $15 Million (3 contracts @ $5M)
• Term of Contract: 3 years with 2, 1- year options
• Number of Respondents: 6
• Contracts to be Awarded: 3
• Council Consideration: April 2019
• Evaluation Criteria:
o Experience, Background, Qualifications - 50 points
o Project Approach/Management Plan - 30 points
o DBE Program - 20 points
• DBE Subcontracting Requirement: 30%
• Local Preference Program: Not Applicable
• Veteran Owned Small Business Preference Program: Not Applicable
• Voting Committee Members:
o Russell J. Handy, Aviation Director, Aviation Department
o Loyce D. Clark, Chief Asset & Planning Officer, Aviation Department
o Janet A. Howard, Sr. Architect, Aviation Department
o Nefi Garza, Assistant Director, TCI Department
o Aurelina Prado, Member, Airport Advisory Commission
o George Tamez, P.E., Senior Manager, CPS Energy
Due diligence conducted for the respondents to the above solicitations included a search of federal and state debarment lists, prohibited political contributions, conflicts of interest, delinquent City/County taxes, outstanding payments to the City, payment of state franchise fees as well as a search of the internet for pertinent business information. No findings were noted that would prevent the City from awarding to the selected vendor.
Staff recommends committee approval to proceed with scheduling this item for full City Council consideration.