DEPARTMENT: Aviation
DEPARTMENT HEAD: Russell J. Handy
COUNCIL DISTRICTS IMPACTED: Citywide
SUBJECT:
Fire Protection Consultant Services for the San Antonio Airport System
SUMMARY:
This ordinance will authorize a professional services agreement with Andrew J. Bores for on-call airport fire protection consulting services for the San Antonio Airport System in an amount not to exceed $142,000.00 funded by the Airport Operating and Maintenance Fund. The initial term is for three years with two, one-year options.
BACKGROUND INFORMATION:
The San Antonio Airport System requires a fire protection consultant to augment inspections, troubleshooting, and maintenance and repairs related to its fire alarm and fire sprinkler systems. The consultant must designate a single consultant to be dedicated to both airports and furnish all expertise, labor and transportation necessary to complete all services outlined in the agreement.
Among the required tasks, the consultant is required to:
• provide technical assistance to fire alarms/detection designers and contractors, architects, fire marshals and engineers regarding code requirements, including attending preliminary plan review meetings as requested by the City
• Assist with annual fire alarm testing; fire sprinkler, fire standpipe and hose systems; fire extinguisher inspections; and fire pumps flow tests all required by fire code.
• review fire alarm and detection plans and fire sprinkler plans for conformance with International Fire Code
• perform site visits to assist field inspectors in acceptance testing of fire alarm and detection systems and fire sprinkler systems.
• inspect tenant space for code compliance; notify Aviation Safety Office and Aviation Maintenance Division of any deficiencies. Make recommendations in writing and assist in corrective actions.
• provide support and assistance during building and fire Inspections, investigations, and reviews.
ISSUE:
This ordinance will authorize a professional services agreement with Andrew J. Bores for on-call airport fire protection consulting services for the San Antonio Airport System.
The Request for Qualifications was released on November 8, 2018. One proposal was received on December 12, 2018. The evaluation committee comprised of representatives from the Aviation and Development Services departments. The evaluation of the responsive proposal was based on the firm's experience, background, qualifications; proposed plan and price. After committee review and discussion, Andrew J. Bores was recommended for award by the evaluation committee based upon consensus scoring.
ALTERNATIVES:
Should this contract not be approved, the Aviation Department will have to obtain these services on an as needed basis which could result in higher pricing and negatively impact the ability to respond and address fire system related issues.
FISCAL IMPACT:
This ordinance will authorize a professional services agreement with Andrew J. Bores for on-call airport fire protection consulting services for the San Antonio Airport System in an amount not to exceed $142,000.00 funded by FY 2019 Adopted Airport Operating and Maintenance Fund. Subsequent funding will be contingent upon City Council appropriations in future fiscal years.
RECOMMENDATION:
Staff recommends the approval of an agreement with Andrew J. Bores for on-call airport fire protection consulting services for the San Antonio Airport System.