City of San Antonio - File #: 19-2531

• File #: 19-2531
• Type: Purchase - Annual Contract
• In control: City Council A Session
• On agenda: 4/11/2019
• Posting Language: Ordinance approving the following contracts establishing unit prices for goods and services for an estimated annual cost of $1,868,000.00, available and included in the respective department's FY 2019 Adopted Budget: (A) Cellisco, Inc. dba Accu-print, Lopez Print & Marketing LLC, Rush American Printing, Inc., and Smith Print for supplemental printing services; (B) Vermeer Texas - Louisiana for Vermeer equipment parts & repair services; (C) CATO Electric Company for drilling wood & steel pole foundations; (D) Mergent, Inc. for Mergent database subscriptions; and (E) T & W Tire, LLC for tires for emergency vehicles. [Ben Gorzell, Chief Financial Officer; Troy Elliott, Deputy Chief Financial Officer, Finance]

DEPARTMENT: Finance


DEPARTMENT HEAD: Troy Elliott


COUNCIL DISTRICTS IMPACTED: Citywide


SUBJECT:

4/11/2019 Annual Contracts


SUMMARY:

An ordinance awarding eight contracts to provide the City with commodities and services on an annual basis for the term of the contract, for an estimated annual cost of $1,868,000.00. This ordinance provides the procurement of the following items, as needed, and dependent on the Department's available budget, for the term of the contract:

A. Cellisco dba Accu-Print, Lopez Printing, Inc., Rush American Printing, Inc., and Smith Print for Supplemental Printing Services, $456,000.00 annually (4 contracts, Citywide)

B. Vermeer Texas - Louisiana for Vermeer Equipment Parts & Repair Services, $204,000.00 annually (1 contract, Solid Waste Management Department)

C. CATO Electric Company for Drilling Wood & Steel Pole Foundations, $257,000.00 annually (1 contract, Transportation & Capital Improvements)

D. Mergent, Inc. for Database Subscription Mergent - SAPL, $49,000.00 Initial Year; $249,454.00 total contract value (1 contract, San Antonio Public Library)

E. T & W Tire, LLC for Emergency Tires, $902,000.00 annually (1 contract, San Antonio Fire Department)


BACKGROUND INFORMATION:

The City of San Antonio utilizes annual contracts for procuring high volume repetitive purchases. Annual contracts are an efficient method of securing the best prices through volume purchasing and reducing large amounts of work related to the bid process. Utilization of annual contracts allows the City to procure numerous different commodities in support of the normal daily operations.

Contracts procured on the basis of low bid:
A. Cellisco dba Accu-Print, Lopez Printing, Inc., Rush American Printing, Inc., and Smith Print for Supplemental Printing Services, $456,000.00 annually, upon award through March 30, 2022 with a one-year renewal option - will provide various City Departments with supplemental printing services, including categorie...