City of San Antonio - File #: 19-2831

• File #: 19-2831
• Type: Purchase - Annual Contract
• In control: City Council A Session
• On agenda: 5/2/2019
• Posting Language: Ordinance approving the following contracts establishing unit prices for goods and services for an estimated annual cost of $290,500.00, available and included in the respective department's FY 2019 Adopted Budget: (A) Brightlands Tech, Inc. for reflective glass beads for the Aviation Department; (B) Alterman, Inc. for Lehigh Lighting control system preventive maintenance; (C) Infogroup, Inc. for an amendment to the ReferenceUSA Database License Agreement; and (D) Casco Industries, Inc. for bunker boots. [Ben Gorzell, Chief Financial Officer; Troy Elliott, Deputy Chief Financial Officer, Finance]

DEPARTMENT: Finance


DEPARTMENT HEAD: Troy Elliott


COUNCIL DISTRICTS IMPACTED: Citywide


SUBJECT:

5/2/2019 Annual Contracts


SUMMARY:

An ordinance awarding four contracts to provide the City with commodities and services on an annual basis for the term of the contract, for an estimated annual cost of $290,500.00. This ordinance provides the procurement of the following items, as needed, and dependent on the Department's available budget, for the term of the contract:

A. Brightlands Tech, Inc. for Reflective Glass Beads, $34,000.00 annually; $170,000.00 contract period (1 contract, Aviation)

B. Alterman, Inc. for Lehigh Lighting Control System Preventive Maintenance, $72,000.00 annually (1 contract, Convention and Sports Facilities)

C. Infogroup, Inc. for Amendment to Infogroup License Agreement, $49,500.00 initial year; $148,500.00 total contract value (1 contract, San Antonio Public Library)

D. Casco Industries, Inc. for Bunker Boots, $135,000.00 annually (1 contract, San Antonio Fire Department)


BACKGROUND INFORMATION:

The City of San Antonio utilizes annual contracts for procuring high volume repetitive purchases. Annual contracts are an efficient method of securing the best prices through volume purchasing and reducing large amounts of work related to the bid process. Utilization of annual contracts allows the City to procure numerous different commodities in support of the normal daily operations.

Contract procured on the basis of low bid:
A. Brightlands Tech, Inc. for Reflective Glass Beads, $34,000.00 annually; $170,000.00 contract period, July 1, 2019 through June 30, 2022 with two, one year renewal options - will provide the San Antonio International Airport with a contractor to provide glass beads to improve visibility and safety of airport runway/taxiway traffic markings and comply with Federal Aviation Administration requirements. Reflective glass beads and other glass products are a common application in safety devices found on...