City of San Antonio - File #: 19-2863

• File #: 19-2863
• Type: Purchase of Equipment
• In control: City Council A Session
• On agenda: 5/9/2019
• Posting Language: Ordinance approving the following contracts establishing unit prices for goods and services for an estimated annual cost of $471,000.00, available and included in the respective departments' FY 2019 Adopted Budget: (A) Sun Badge Company for SAPD badges; (B) Clampitt Paper Company and Western BRW - Bosworth for copier paper and card stock; and (C) Herc Rentals, Inc. for construction equipment rentals. [Ben Gorzell, Chief Financial Officer; Troy Elliott, Deputy Chief Financial Officer, Finance]

DEPARTMENT: Finance


DEPARTMENT HEAD: Troy Elliott


COUNCIL DISTRICTS IMPACTED: Citywide


SUBJECT:

5/9/2019 Annual Contracts

SUMMARY:

An ordinance awarding four contracts to provide the City with commodities and services on an annual basis for the term of the contract, for an estimated annual cost of $471,000.00. This ordinance provides the procurement of the following items, as needed, and dependent on the Department's available budget, for the term of the contract:

A. Sun Badge for SAPD Badges, $15,000.00 annually; $60,000.00 contract period (1 contract, San Antonio Police Department & Aviation)

B. Clampitt Paper Company and Western BRW - Bosworth for Copier Paper and Card Stock, $236,000.00 annually (2 contracts, Citywide)

C. Herc Rentals, Inc. for Rental of Construction Equipment, $220,000.00 annually (1 contract, Transportation & Capital Improvements, Parks & Recreation, Convention & Sports Facilities, and Solid Waste Management Department)

BACKGROUND INFORMATION:

The City of San Antonio utilizes annual contracts for procuring high volume repetitive purchases. Annual contracts are an efficient method of securing the best prices through volume purchasing and reducing large amounts of work related to the bid process. Utilization of annual contracts allows the City to procure numerous different commodities in support of the normal daily operations.

Contracts procured on the basis of low bid:
A. Sun Badge for SAPD Badges, $15,000.00 annually; $60,000.00 contract period, upon award through August 30, 2021 with two, one year renewal options - will provide the City of San Antonio Police and Aviation Police Departments with custom badges and hat badges to be worn by sworn officers. The badges are assigned to all officers for identification purposes, and as a sign of legal authority as SAPD law enforcement officers and as allegiance to the community. The badges are distributed to cadets upon graduation from the SAPD Training Academy and when office...