Interdepartmental Correspondence
TO: Erik Walsh, City Manager
FROM: Razi Hosseini P.E., R.P.L.S., Interim Director/City Engineer, Transportation and Capital
Improvements
COPIES: Audit and Accountability Committee; Ben Gorzell, Jr., CPA, Chief Financial Officer;
Roderick Sanchez, Assistant City Manager; Kevin Barthold, City Auditor; Troy Elliott,
CPA, Deputy Chief Financial Officer
SUBJECT: Consideration of Completed High Profile Solicitation
DATE: May 21, 2019
The following high profile project has completed the solicitation process. This item is presented to the Audit and Accountability Committee for review prior to full City Council for consideration.
Traffic Management Controller Firmware / Software - The City of San Antonio solicited proposals from qualified respondents for the purchase of specialized software used to manage traffic operations at signalized intersections and control pedestrian hybrid beacons.
§ Solicitation Type: Request for Competitive Sealed Proposals
§ Contract Value: $2.2 Million
§ Term of Contract: 3 years with 2, 1 year options
§ Number of Respondents: 5
§ Contracts to be Awarded: 1
§ Council Consideration: August 1, 2019
§ Evaluation Criteria:
o Experience, Background, Qualifications: 35 points
o Proposed Plan: 45 points
o Price: 20 points
§ SBEDA Program: Waived
§ Local Preference Program: Not Applicable
§ Veteran Owned Small Business Preference Program: Not Applicable
§ Voting Committee Members:
o Arthur Reinhardt, Interim Deputy Director, Transportation & Capital Improvements
o John Rodriguez, Assistant Director, Information Technology Services Department
o Marc Jacobson, TSMO Program Manager, Transportation & Capital Improvements
o Chris Georges, Engineer II, Transportation & Capital Improvements
o Matt Sneed, Transportation Systems Management Engineer, Texas Department of Transportation
o Lilly Banda, Capital Programs Manager, Transportation & Capital Improvements
Initial Score Evaluation Prior to Shortlisting
Final Score Evaluation
Due diligence conducted for the respondents to the above solicitation included a search of federal and state debarment lists, prohibited political contributions, conflicts of interest, delinquent City/County taxes, outstanding payments to the City, payment of state franchise fees as well as a search of the internet for pertinent business information. No findings were noted that would prevent the City from awarding to the selected vendor.
Staff recommends committee approval to proceed with scheduling this item for full City Council consideration.