City of San Antonio - File #: 19-3924

• File #: 19-3924
• Type: Purchase - Annual Contract
• In control: City Council A Session
• On agenda: 6/6/2019
• Posting Language: Ordinance approving the following contracts establishing unit prices for goods and services for an estimated annual cost of $671,000.00, available and included in the respective departments' FY 2019 Adopted Budget: (A) Graybar Electric Company, Inc. for electrical supplies, wire and cable; (B) CDSI, Inc. dba Champion Diversified Services for window washing services for the Alamodome; (C) TexDoor, Ltd. for preventive maintenance and repair services for automatic gate systems. [Ben Gorzell, Chief Financial Officer; Troy Elliott, Deputy Chief Financial Officer, Finance]

DEPARTMENT: Finance


DEPARTMENT HEAD: Troy Elliott


COUNCIL DISTRICTS IMPACTED: Citywide


SUBJECT:

6/6/2019 Annual Contracts


SUMMARY:

An ordinance awarding three contracts to provide the City with commodities and services on an annual basis for the term of the contract, for an estimated annual cost of $671,000.00. This ordinance provides the procurement of the following items, as needed, and dependent on the Department's available budget, for the term of the contract:

A. Graybar Electric Company, Inc. for Electrical Supplies, Wire and Cable, $516,000.00 annually (1 contract, Citywide)

B. CDSI, Inc. DBA Champion Diversified Services for Window Washing Services for the Alamodome, $45,000.00 annually; $225,000.00 total contract value (1 contract, Convention and Sports Facilities)

C. TexDoor, LTD. for Automatic Gates - Maintenance & Repairs, $110,000.00 annually (1 contract, Citywide)


BACKGROUND INFORMATION:

The City of San Antonio utilizes annual contracts for procuring high volume repetitive purchases. Annual contracts are an efficient method of securing the best prices through volume purchasing and reducing large amounts of work related to the bid process. Utilization of annual contracts allows the City to procure numerous different commodities in support of the normal daily operations.

Contracts procured on the basis of low bid:
A. Graybar Electric Company, Inc. for Electrical Supplies, Wire and Cable, $516,000.00 annually, upon award through March 31, 2021 with one, one-year renewal option - will provide the purchase and delivery of various electrical supplies including wire and cable, for Citywide departments. These supplies are utilized to support maintenance, repair or new electrical installation and lighting at City facilities.

B. CDSI, Inc. DBA Champion Diversified Services for Window Washing Services for the Alamodome, $45,000.00 annually; $225,000.00 total contract value, October 01, 2019 through September 30, 2022 with two, one year...