City of San Antonio - File #: 19-4259

• File #: 19-4259
• Type: Purchase of Services
• In control: City Council A Session
• On agenda: 6/13/2019
• Posting Language: Ordinance approving a three year contract with two one-year renewal options with Western States Fire Protection Co. in an estimated annual amount of $300,000.00 to provide fire detection and fire suppression systems and equipment services for the San Antonio Airport System. Funding for the first year of this contract is available from the FY 2019 Airport Operating and Maintenance Fund. [Ben Gorzell, Chief Financial Officer; Troy Elliott, Deputy Chief Financial Officer, Finance]

DEPARTMENT: Finance


DEPARTMENT HEAD: Troy Elliott


COUNCIL DISTRICTS IMPACTED: Citywide


SUBJECT:

Annual Contract for Fire Detection and Fire Suppression Systems and Equipment Services for the San Antonio Airport System.


SUMMARY:

This ordinance authorizes a three year contract, with two one-year renewals, with Western States Fire Protection Co. in an estimated annual amount of $300,000.00 to provide fire detection and fire suppression systems and equipment services for the San Antonio Airport System. Funding for the first year of this contract is available from the FY 2019 Airport Operating and Maintenance Fund. Funding for future years will be subject to appropriations as part of the annual budget process.


BACKGROUND INFORMATION:

This ordinance authorizes a proposal submitted by Western States Fire Protection Co. to provide the San Antonio Airport System with quarterly, semi-annual, and annual inspections, repairs (to include replacements), installations, testing, and monitoring of the fire detection and fire suppression systems for San Antonio International Airport and Stinson Municipal Airport.

The City issued a Request for Competitive Sealed Proposal (RFCSP) 6100011128 for "Annual Contract for Fire Detection and Fire Suppression Systems and Equipment Services for the San Antonio Airport System" on January 11, 2019, with a submission deadline of February 11, 2019. One proposal was received and deemed eligible for evaluation. Western States Fire Detection Co. is being recommended for award based on the City's standard RFCSP evaluation process.

The evaluation committee consisted of representatives from Aviation Department, Convention Sports & Entertainment Facilities, and the Airport Advisory Commission. The Finance Department, Purchasing Division assisted by ensuring compliance with City procurement policies and procedures. The proposal was evaluated on a consensus basis based on the following criteria: experience, background, and qualificat...