CITY OF SAN ANTONIO
SAN ANTONIO FIRE DEPARTMENT
INTERDEPARTMENTAL CORRESPONDENCE
TO: Erik Walsh, City Manager
FROM: Charles N. Hood, Fire Chief
COPY: Audit & Accountability Committee; Ben Gorzell, Jr., CPA, Chief Financial Officer; Maria Villagómez, Deputy City Manager; Troy Elliott, CPA, Deputy Chief Financial Officer; Carl Wedige, Deputy Fire Chief, SAFD; Kevin Barthold, City Auditor
SUBJECT: Pre-Solicitation Briefing for the Procurement Process for San Antonio Fire Department Medical Supplies
DATE: June 18, 2019
The Finance Department will present a pre-solicitation briefing on the procurement process for the purchase of Medical Supplies & Equipment and Pharmaceuticals for the Fire Department’s Emergency Medical Services Division and a Catalog Contract for the purchase of general use medical supplies for City departments. Although these solicitations would not traditionally be defined as a High Profile contract, experience with past procurements for medical equipment and supplies have generated a heightened level of community and small business interest.
The Fire Department, working in conjunction with the Finance Department, has worked to “de-bundle” the current medical supplies contract and included a subcontracting requirement to increase participation of local, small, minority and woman-owned businesses in the procurement process. This briefing will allow an opportunity for input and direction from Committee members.
The proposed contract term is three years with two, one-year renewal options. The estimated total cost of the contracts combined is $11 million over the base and renewal terms. The total value broken-down by solicitation is as follows:
1. Medical Supplies & Equipment: Estimated Value $8,443,278
2. Pharmaceuticals: Estimated Value $2,294,750
3. Catalog with Market Basket: Estimated Value $750,000