City of San Antonio - File #: 19-5337

• File #: 19-5337
• Type: Misc - Professional Services Agreements
• In control: City Council A Session
• On agenda: 8/8/2019
• Posting Language: Ordinance approving a five year Agreement for Audio Visual and Rigging Services for events held in the Henry B. Gonzalez Convention Center with Audiovisual Services Group, LLC, d/b/a PSAV-Hotel Services Division, with a five year renewal option. This agreement is estimated to generate $7,573,245 in revenue over the initial five year term to be deposited into the Community and Visitor Facilities Fund. [Carlos Contreras, Assistant City Manager; Patricia Muzquiz Cantor, Director, Convention & Sports Facilities]
• Indexes: Convention Center

Date	Ver.	Action By	Action	Result
8/8/2019	1	City Council A Session	adopted	Pass

DEPARTMENT: Convention and Sports Facilities

DEPARTMENT HEAD: Patricia Muzquiz Cantor, Executive Director


COUNCIL DISTRICTS IMPACTED: Council District 1


SUBJECT:

Audio Visual and Rigging Services for the Henry B. Gonzalez Convention Center


SUMMARY:

An Ordinance authorizing the execution of a professional agreement for Audio Visual and Rigging Services for events held in the Henry B. Gonzalez Convention Center with Audio Visual Services Group, LLC dba PSAV-Hotel Services Division for a five (5) year term, with an opportunity to renew for an additional one five (5) year renewal option. This agreement is estimated to generate $7,573,245 over the initial five-year term. Revenues generated from this agreement will be deposited into the Community and Visitor Facilities Fund to support the activities of the Convention and Sports Facilities Department.


BACKGROUND INFORMATION:

The Convention Center hosts an average of 250 events each year with more than 800,000 convention delegates from around the world to include a variety of conventions, meetings, trade and consumer shows, and civic and community events. The selected respondent will be required to provide preferred audio visual and exclusive rigging services at competitive pricing for events held at the Convention Center. The selected Respondent will provide, maintain, and manage all activities associated with the sale, installation, operation, and removal of services and equipment as requested by the clients. Service areas include exhibit halls, ballrooms, meeting rooms, banquet rooms, lobbies, and registration areas of the Convention Center.

A Request for Proposal (RFP 19-008) was issued on December 14, 2018, to select a qualified firm to provide preferred audio visual and exclusive rigging services for events held in the Convention Center. The RFP was advertised in the San Antonio Express-News, TVSA channel, and an email notification was released to a list of potential Respondents identifie...