city of San Antonio


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File #: 19-5350   
Type: Staff Briefing - Without Ordinance
In control: Early Childhood Education Municipal Development Corporation Board of Directors
On agenda: 8/6/2019
Posting Language: Requesting board approval of payment for services received in the amount of $52,136.93 from Service Mechanical Group, LLC for HVAC repairs at the East Education Center for an HVAC unit power failure, system evaluation, and ongoing maintenance [Brad Davenport, Pre-K 4 SA Chief Operating Officer]
Indexes: Pre-K 4 SA
Date Ver.Action ByActionResultAction DetailsMeeting DetailsVideo
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DEPARTMENT: Pre-K 4 SA

DEPARTMENT HEAD: Sarah Baray Ph.D.


COUNCIL DISTRICTS IMPACTED: Citywide

SUBJECT:

Ratification of HVAC Contract for Emergency HVAC Repairs at the Pre-K 4 SA East Education Center

SUMMARY:

An ordinance authorizing the ratification of contract with Service Mechanical Group (SMG) in the total amount of $52,136.93 to address unforeseen and systemic failures in all HVAC systems within the facility.

BACKGROUND INFORMATION:

Pre-K 4 SA staff acquired emergency HVAC (heating, ventilation, and air conditioning) services from Service Mechanical Group (SMG) in the total amount of $52,136.93 to address unforeseen and systemic failures in all HVAC systems within the facility. The East Education Center has four central HVAC units that provide cooling and heating for the 50,000 square foot building. The four HVAC units were installed in July 2014 and were maintained by City of San Antonio until fall 2017 when Pre-K 4 SA assumed responsibility for maintenance and repairs.

ISSUE:

Pre-K 4 SA East Education Center experienced multiple HVAC failures in facility climate control functions negatively impacting the welfare and safety of children and staff. In early February, air handling unit (AHU) 4 shutdown and required immediate repairs to temporarily bring the system online at 50% power. After further investigation, SMG uncovered a litany of repairs required to prevent a total system failure. Pre-K 4 SA authorized the complete repairs to AHU4 and a thorough investigation and repairs for the other three AHUs as a preventative measure to guard against another system failure. SMG identified three AHUs to be in similar conditions to AHU4. During this period from February to May 2019, SMG investigated, ordered essential parts, and completed critical repairs to all four AHUs to ensure the systems' viability.

ALTERNATIVES:

As an alternative, Pre-K 4 SA could have initiated a competi...

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