city of San Antonio


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File #: 19-4818   
Type: Purchase - Annual Contract
In control: City Council A Session
On agenda: 8/15/2019
Posting Language: Ordinance approving the following contracts establishing unit prices for goods and services for an estimated annual cost of $2,946,000.00: (A) Mosty Brothers Nursery Inc., Site One Landscape Supply Holding LLC, and Sorelle Farms LLC dba Bob Wells Nursery for the supply of trees; (B) Poppe Automotive Warehouse for automotive & heavy equipment filters; (C) San Antonio Belting & Pulley Co. Inc. for hydraulic, air, water, fuel, & industrial hose & fittings; (D) Vulcan, Inc., dba Vulcan Signs, dba Vulcan Aluminum for aluminum signs; and (E) Casco Industries Inc. for helmets and repair parts for the San Antonio Fire Department. [Ben Gorzell, Chief Financial Officer; Troy Elliott, Deputy Chief Financial Officer, Finance]
Attachments: 1. TOC, 2. 61-11094 Mosty Brothers Nursery, SiteOne Landscape, and Sorell Farms, 3. 61-11094 Bid Tab, 4. 61-11253 Poppe Automotive Warehouse, 5. 61-11253 Bid Tab, 6. 61-11419 San Antonio Belting & Pulley Co. Inc., 7. 61-11419 Bid Tab, 8. 61-11425 Vulcan, Inc., dba Vulcan Signs, dba Vulcan Aluminum, 9. 61-11425 Bid Tab, 10. 61-11450 Casco Industries, Inc., 11. 61-11450 Bid Tab, 12. 61-11450 Addendum I, 13. COE, 14. Draft Ordinance, 15. Ordinance 2019-08-15-0629
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DEPARTMENT: Finance


DEPARTMENT HEAD: Troy Elliott


COUNCIL DISTRICTS IMPACTED: Citywide


SUBJECT:

8/15/2019 Annual Contracts


SUMMARY:

An ordinance awarding seven contracts to provide the City with commodities and services on an annual basis for the term of the contract, for an estimated annual cost of $2,946,000.00. This ordinance provides the procurement of the following items, as needed, and dependent on the Department's available budget, for the term of the contract:

A. Mosty Brothers Nursery Inc., SiteOne Landscape Supply Holding LLC, and Sorell Farms LLC dba Bob Wells Nursery for Supply of Trees, $242,000.00 annually (3 contracts, Parks and Recreation Department)

B. Poppe Automotive Warehouse for Automotive & Heavy Equipment Filters, $240,000.00 annually (1 contract, Citywide)

C. San Antonio Belting & Pulley Co. Inc. for Hydraulic, Air, Water, Fuel, & Industrial Hose & Fittings, $250,000.00 annually (1 contract, Solid Waste Management Department)

D. Vulcan, Inc., dba Vulcan Signs, dba Vulcan Aluminum for Aluminum Signs, $1,914,000.00 annually (1 contract, Transportation and Capital Improvements)

E. Casco Industries Inc. for Helmets and Repair Parts for the San Antonio Fire Department, $300,000.00 annually (1 contract, San Antonio Fire Department)


BACKGROUND INFORMATION:

The City of San Antonio utilizes annual contracts for procuring high volume repetitive purchases. Annual contracts are an efficient method of securing the best prices through volume purchasing and reducing large amounts of work related to the bid process. Utilization of annual contracts allows the City to procure numerous different commodities in support of the normal daily operations.

Contracts procured on the basis of low bid:
A. Mosty Brothers Nursery Inc., SiteOne Landscape Supply Holding LLC, and Sorell Farms LLC dba Bob Wells Nursery for Supply of Trees, $242,000.00 annually, upon award through June 30, 2021 with a one year renewal option - will provide the Par...

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