City of San Antonio - File #: 19-5245

• File #: 19-5245
• Type: Purchase of Equipment
• In control: City Council A Session
• On agenda: 8/15/2019
• Posting Language: Ordinance approving a contract with Crafco, Inc. for five replacement trailer mounted crack sealer machines used for street maintenance for a total cost of $406,179.40. Funding in the amount of $162,471.76 is available from the FY 2019 Equipment Renewal and Replacement Fund, with additional funding subject to the appropriation of funds. [Ben Gorzell, Chief Financial Officer; Troy Elliott, Deputy Chief Financial Officer, Finance]

Date	Ver.	Action By	Action	Result
8/15/2019	1	City Council A Session	adopted	Pass

DEPARTMENT: Finance


DEPARTMENT HEAD: Troy Elliott


COUNCIL DISTRICTS IMPACTED: Citywide


SUBJECT:

Trailer Mounted Crack Sealer Machines


SUMMARY:

An ordinance accepting the offer from Crafco, Inc. for the purchase of five replacement trailer mounted crack sealer machines used for street maintenance for a total contract value of $406,179.40. Funding for two (2) replacement units in the amount of $162,471.76 is available from the FY 2019 Equipment Renewal and Replacement Fund Budget and funding for the remaining three (3) units will be subject to City Council approval of subsequent annual budget and funds.

BACKGROUND INFORMATION:

Submitted for City Council consideration and action is the attached offer from Crafco, Inc. to provide the Transportation and Capital Improvements Department with five replacement trailer mounted crack sealer machines. This equipment shall be used to perform asphalt repairs on City streets and bridges. Currently, there are seven trailer mounted crack sealers operating in the City's fleet.

The proposed contract shall provide for the purchase of five replacement crack sealer machines. Two replacement units will be purchased in FY 2019 and three replacement units will be purchasing in FY 2020, subject to appropriate of funds. Under the contract, all equipment must be ordered by November 15, 2019.


ISSUE:

This contract will provide the Transportation and Capital Improvements Department with a total of five replacement trailer mounted crack sealers. Replacement of these units is consistent with the City's Equipment Renewal and Replacement Fund. Historically, the Crafco crack sealer equipment has had lower operating costs compared to other crack sealer machines in the City's inventory.

These units will be purchased from Crafco, Inc. utilizing the Texas BuyBoard contract number 515-16. This purchase is made in accordance with Texas Local Government Code Purchasing Cooperative (BuyBoard) passed on Ordinance 97097, dated...