city of San Antonio


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File #: 19-5280   
Type: Purchase - Annual Contract
In control: City Council A Session
On agenda: 8/22/2019
Posting Language: Ordinance approving the following contracts establishing unit prices for an estimated annual cost of $347,200.00, with funding from the respective departments' FY 2019 Adopted Budget: (A) Cooper Equipment Co. for Etnyre equipment parts; (B) Reliance Truck and Equipment for Wayne Refuse truck body parts; (C) Life Technologies Corporation for 7500 Fast DX equipment services; (D) Johnson Controls, Inc. for chiller maintenance at City Tower; (E) an amendment to the Chemsearch, a division of NCH Corporation, contract for industrial water treatment at City Tower; and (F) an amendment to the EMR Elevator, Inc. contract for elevator and escalator preventive maintenance for City Tower. [Ben Gorzell, Chief Financial Officer; Troy Elliott, Deputy Chief Financial Officer, Finance]
Attachments: 1. TOC, 2. 61-11375 Cooper Equipment Co., 3. 61-11375 Bid Tab, 4. 61-11465 Reliance Truck and Equipment, 5. 61-11465 Bid Tab, 6. 61-11427 Life Technologies Corporation, 7. 61-11427 Bid Tab, 8. COE, 9. 61-11794 Johnson Controls, Inc., 10. 61-11794 Bid Tab, 11. 61-10368 Chemsearch, a division of NCH Corporation, 12. 61-10368 Change Order No 1, 13. 61-8857 - EMR Elevator, Inc., 14. 61-8857 Change Order No 3, 15. Draft Ordinance, 16. Ordinance 2019-08-22-0644
DEPARTMENT: Finance


DEPARTMENT HEAD: Troy Elliott


COUNCIL DISTRICTS IMPACTED: Citywide


SUBJECT:

8/22/2019 Annual Contracts


SUMMARY:

An ordinance awarding six contracts to provide the City with commodities and services on an annual basis for the term of the contract, for an estimated annual cost of $347,200.00. This ordinance provides the procurement of the following items, as needed, and dependent on the Department's available budget, for the term of the contract:

A. Cooper Equipment Co. for Etnyre Equipment Parts, $85,200.00 annually (1 contract, Solid Waste Management Department)

B. Reliance Truck and Equipment for Wayne Refuse Truck Body Parts, $36,000.00 annually; $180,000.00 contract period (1 contract, Solid Waste Management Department)

C. Life Technologies Corporation for SAMHD-7500 Fast DX Service Agreement, $19,000.00 Year 1; $58,000.00 contract period (1 contract, San Antonio Metropolitan Health District)

D. Johnson Controls, Inc. for City Tower Chiller Maintenance, $75,000.00 annually (1 contract, Building and Equipment Services)

E. Chemsearch, a division of NCH Corporation, for a Change Order for Annual Contract for Industrial Water Treatment, $42,000.00 increase Year 1 (1 contract, Building and Equipment Services)

F. EMR Elevator, Inc. for Change Order for Annual Contract for Elevator and Escalator Preventive Maintenance for Various Locations, $90,000.00 annual increase; $692,000.00 annual contract value (1 contract, Building and Equipment Services)


BACKGROUND INFORMATION:

The City of San Antonio utilizes annual contracts for procuring high volume repetitive purchases. Annual contracts are an efficient method of securing the best prices through volume purchasing and reducing large amounts of work related to the bid process. Utilization of annual contracts allows the City to procure numerous different commodities in support of the normal daily operations.

Contracts procured on the basis of low bid:
A. Cooper Equipment Co. for...

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