city of San Antonio


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File #: 19-5434   
Type: Purchase of Equipment
In control: City Council A Session
On agenda: 8/22/2019
Posting Language: Ordinance approving a contract with D&L Communication Systems, Inc. for the purchase of a video display system at the Alamodome for a total cost of $1,299,240.00. Funds in the amount of $279,965.00 are available from the FY 2019 Community and Visitor Facilities Fund and funds in the amount of $1,019,275.00 are appropriated from the Hotel Occupancy Tax Redemption & Capital Reserve Fund for a total cost of $1,299,240.00 which will be submitted for reimbursement by the State of Texas Events Trust Fund program. This will amend the FY 2019-2024 Capital Budget. [Ben Gorzell, Chief Financial Officer; Troy Elliott, Deputy Chief Financial Officer, Finance]
Attachments: 1. 61-11824 D&L Communications, 2. Bid Tab, 3. Draft Ordinance, 4. Ordinance 2019-08-22-0643
DEPARTMENT: Finance


DEPARTMENT HEAD: Troy Elliott


COUNCIL DISTRICTS IMPACTED: Citywide


SUBJECT:

Purchase of Video Display System for the Alamodome related to an Events Trust Fund reimbursable event and appropriating of funds from the Hotel Occupancy Tax Redemption & Capital Reserve Fund


SUMMARY:

An ordinance authorizing acceptance of a contract with D&L Communication Systems, Inc. to provide all labor, material and equipment to install a Video Display System consisting of four LED Displays in a center hung configuration at the Alamodome for a total cost of $1,299,240.00. Funds in the amount of $279,965.00 are available from the FY 2019 Community and Visitor Facilities Fund and will be combined with the $1,019,275.00 appropriated from the Hotel Occupancy Tax Redemption & Capital Reserve Fund to fund the total cost of $1,299,240.00 This action amends the FY 2019 - FY 2024 Capital Improvement Program.

Upon completion of hosting the Concert for Peace in December 2019, the Convention & Sports Facilities Department will submit for reimbursement of the Video Display System to the Office of the Governor in accordance with the Events Trust Fund program. Reimbursement funds received will be deposited back into the Hotel Occupancy Tax Redemption & Capital Reserve Fund.


BACKGROUND INFORMATION:

The Events Trust Fund Program created through statute, Vernon's Texas Civil Statutes 5190.14, provides municipalities and counties the opportunity to obtain reimbursement for eligible expenses related to hosting and attracting high-visibility, high-tax impact events to the State of Texas that could otherwise have taken place outside of the state. The Event Trust Funds may be utilized to pay for eligible expenses such as preparing for an event, conducting an event to include equipment, or pay towards principal and interest used to build or improve facilities to host the proposed event.

The Events Trust Fund applies local and state gains from sales and use, auto rent...

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