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File #: 19-6688   
Type: City Code Amendments
In control: City Council A Session
On agenda: 9/12/2019
Posting Language: Ordinance amending Chapter 2 of the City Code entitled "Administration" by amending Article IX entitled "Boards and Commissions Rules" which governs the creation and operation of Boards and Commissions created by City Council. [Leticia M. Vacek, City Clerk]
Attachments: 1. Summary of Changes, 2. Draft Ordinance, 3. Ordinance 2019-09-12-0717
Related files: 19-6391
DEPARTMENT: Office of the City Clerk



SUBJECT: Amending Boards and Commissions Guidelines


Amending Chapter 2 of the City Code entitled "Administration" Article IX "Boards and Commissions" which governs the administration of boards and commissions created by the City Council.

The Governance Subcommittee on City Boards and Commissions was created to assess policy matters pertaining to Boards and Commissions.

The Subcommittee reviewed rules that were intended to apply to most of the Boards and Commissions created by City Council. These rules were codified in the City Code, in Chapter 2 entitled "Administration" by adding Article IX entitled "Boards and Commissions".

On March 13, 2019, Councilmember Ana E. Sandoval (District 7), Councilmember Rebecca J. Viagran (District 3), and former Councilmember Rey Salda?a (District 4) met to discuss the current rules for boards and commissions. On June 13, 2019, the Subcommittee forwarded the item to the Governance City Council Committee for consideration of the following amendments:

Code Section
Sec. 2-526 Application
Office of the City Clerk will coordinate deadlines with the respective department(s) for applications to At-Large positions on Boards/Commissions
Involvement of departments for oversight and responsibility.
Sec. 2-527 District appointments
Reorganizes existing language to reflect current order of appointment process and procedures
Reflects current process
Sec. 2-530 Terms of office
Add that appointments made during an existing term are for the remainder of the unexpired term.
Provides clarity regarding terms of office.
Sec. 2-531 Meeting procedures
Robert's Rules of Order for parliamentary procedures is the default; but other rules of order may be adopted by the Board/Commission

Clarifies that non-voting members do not satisfy the quorum requirement
Any set of ...

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