DEPARTMENT: Finance
DEPARTMENT HEAD: Troy Elliott
COUNCIL DISTRICTS IMPACTED: Citywide
SUBJECT:
ATV’s and ATV Trailers
SUMMARY:
This ordinance authorizes acceptance of a bid from DeWinne Equipment Company to provide four replacement and two additional light utility vehicles for a total cost of $113,518.57. Funding for this purchase is available from the FY 2019 Equipment Renewal and Replacement Fund budget in the amount of $84,479.48, and from the FY 2019 General Fund budget in the amount of $29,039.09.
BACKGROUND INFORMATION:
Submitted for City Council consideration and action is the tabulation of one competitive bid to provide four replacement and two additional light utility vehicles for a total cost of $113,518.57. These units will be utilized by Transportation and Capital Improvements, Animal Care Services, and Parks & Recreation departments.
The Transportation & Capital Improvements Department staff elected to replace one agriculture tractor with a 30-ft reach boom mower attachment with four light utility vehicles with 800-lb cargo capacity. Animal Care Services (ACS) will use the proposed light utility vehicle to transport animals between buildings on its campus. ACS will utilize savings from its operating budget to add one light utility vehicle to its fleet. The Parks and Recreation Department received funding to add one light utility vehicle to its fleet for park trail maintenance. Both Transportation & Capital Improvements and Parks and Recreation will use these vehicles to transport small crews to confined areas for mowing right of ways, easements, and park trails.
Responses to the Invitation for Bid (IFB) were evaluated based upon the published bid specifications.
There were no bids submitted for items #2, #4, #6, and #8. The bid submitted for item #5 did not meet published specifications. These items will be rebid at a later date.
ISSUE:
This contract will provide for the purchase of four replacement and two additional light utility vehicles to meet the needs of three City departments and accomplish routine work. These units will be used for landscaping, field maintenance, supply and animal kennel transport.
The equipment being purchased has a one year limited commercial warranty. The life expectancy for these units is 60 months.
The Small Business Economic Development Advocacy (SBEDA) Ordinance requirements were waived due to the lack of small, minority, and/or women businesses available to provide these goods and services.
Items 1, 3, and 7 are recommended for award to DeWinne Equipment Company, who is also a local business. Therefore, application of Local Preference Program was not required.
The Veteran-Owned Business Program does not apply to good/supplies contracts, so no preference was applied to this contract.
ALTERNATIVES:
These light utility vehicles will be utilized by TCI and Parks and Recreation Departments to provide transportation to overgrown landscape areas that can be a fire hazard and limit visibility. Necessary field work may be compromised, thus creating the potential for delays in the delivery of essential mowing services.
FISCAL IMPACT:
This ordinance authorizes acceptance of a bid from DeWinne Equipment Company to provide four replacement and two additional light utility vehicles for a total cost of $113,518.57. Funding for this purchase is available from the FY 2019 Equipment Renewal and Replacement Fund budget in the amount of $84,479.48, and from the FY 2019 General Fund budget in the amount of $29,039.09.
RECOMMENDATION:
Staff recommends the approval of a contract with DeWinne Equipment Company for the purchase of six ATVs for a total cost of $113,518.57.
This contract is procured on the basis of low bid and a Contracts Disclosure Form is not required.