city of San Antonio


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File #: 19-5917   
Type: Purchase - Annual Contract
In control: City Council A Session
On agenda: 9/12/2019
Posting Language: Ordinance approving the following contracts establishing unit prices for an estimated annual cost of $538,859.00, with funding from the respective departments' FY 2019 or FY 2020 Adopted Budget: (A) Pied Piper Pest Control for pest control services; (B) Associated Supply Company Inc. for Case and Caterpillar equipment parts; (C) Insurance Claim and Appraisal Service for vehicle appraisal services; (D) Impact Recovery Systems for delineators and accessories; (E) American Traffic Safety Materials, Inc. and Avery Dennison Corp. for traffic sign material; (F) EKF Diagnostics dba Stanbio Laboratory for cuvettes and supplies; and (G) an amendment to the ARINC Incorporated, a wholly owned subsidiary of Rockwell Collins, Inc., contract for the Common Use Passenger Processing System. [Ben Gorzell, Chief Financial Officer; Troy Elliott, Deputy Chief Financial Officer, Finance]
Attachments: 1. TOC, 2. 61-10318 Pied Piper Pest Control, 3. 61-10318 Bid Tab, 4. 61-11432 Associated Supply Company, Inc., 5. 61-11432 Bid Tab, 6. 61-11478 Insurance Claim and Appraisal Service, 7. 61-11478 Bid Tab, 8. 61-11498 Impact Recovery Systems, 9. 61-11498 Bid Tab, 10. 61-11524 American Traffic Safety Materials, Inc. & Avery Dennison Corp., 11. 61-11524 Bid Tab, 12. 61-11755 EKF Diagnostics dba Stanbio Laboratory, 13. 61-8601 ARINC Incorporated, a wholly owned subsidiary of Rockwell Collins, Inc., 14. 61-11755 Bid Tab, 15. Draft Ordinance, 16. Ordinance 2019-09-12-0703
DEPARTMENT: Finance


DEPARTMENT HEAD: Troy Elliott


COUNCIL DISTRICTS IMPACTED: Citywide


SUBJECT:

9/12/2019 Annual Contracts


SUMMARY:

An ordinance awarding eight contracts to provide the City with commodities and services on an annual basis for the term of the contract, for an estimated annual cost of $538,859.00. This ordinance provides the procurement of the following items, as needed, and dependent on the Department's available budget, for the term of the contract:

A. Pied Piper Pest Control for Pest Control Services, $45,000.00 annually; $225,000.00 contract period (1 contract, Building and Equipment Services)

B. Associated Supply Company Inc. for Case and Caterpillar Equipment Parts, $120,000.00 annually (1 contract, Solid Waste Management)

C. Insurance Claim and Appraisal Service for Vehicle Appraisal Services, $90,000.00 annually (1 contract, Building and Equipment Services, Aviation and Solid Waste Management Department)

D. Impact Recovery Systems for Delineators and Accessories, $79,000.00 annually (1 contract, Transportation and Capital Improvements)

E. American Traffic Safety Materials, Inc. and Avery Dennison Corp. for Traffic Sign Material, $36,000.00 annually; $180,000.00 total contract value (2 contracts, Transportation and Capital Improvements)

F. EKF Diagnostics dba Stanbio Laboratory for Cuvettes and Supplies, $70,000.00 annually (1 contract, San Antonio Metropolitan Health District)

G. ARINC Incorporated, a wholly owned subsidiary of Rockwell Collins, Inc. for Common Use Passenger Processing System, $98,859.00 increase; $1,947,242.00 total contract value (1 contract, Aviation)



BACKGROUND INFORMATION:

The City of San Antonio utilizes annual contracts for procuring high volume repetitive purchases. Annual contracts are an efficient method of securing the best prices through volume purchasing and reducing large amounts of work related to the bid process. Utilization of annual contracts allows the City to procure numerous dif...

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