DEPARTMENT: Finance
DEPARTMENT HEAD: Troy Elliott
COUNCIL DISTRICTS IMPACTED: Citywide
SUBJECT:
Automated Side Load Refuse Trucks
SUMMARY:
This ordinance authorizes the acceptance of an offer from Grande Truck Center to provide thirty-four automated side load refuse collection trucks to the City of San Antonio for a total cost of $12,297,698.00.
Funding for this purchase will be available in the FY 2020 Equipment Renewal and Replacement Fund (ERRF) budget in the amount of $11,936,001.00 for thirty-three replacement automated side load refuse trucks, and funding in the amount of $361,697.00 for one additional unit will be available in the FY 2020 Solid Waste Operating Fund budget. The additional truck will be placed in the Equipment Renewal and Replacement Fund (ERRF) upon entry into service.
BACKGROUND INFORMATION:
Submitted for City Council consideration and action is the attached offer from Grande Truck Center to provide the Solid Waste Management Department with thirty-four Autocar ACX64 cab and chassis with 28 cubic yard Heil Durapak Python automated side load refuse collection bodies for a total cost of $12,297,698.00. Thirty-three refuse collection trucks are replacement units and one refuse collection truck is an additional unit to the City’s fleet.
These automated side load refuse collection trucks will be utilized by the Solid Waste Management Department (SWMD) for collection of curbside refuse, recyclables and organic materials from City residences. The SWMD currently operates 187 automated side load refuse trucks in its fleet. This purchase will increase the fleet to 188 automated side load refuse trucks.
ISSUE:
This contract will provide SWMD with thirty-four automated side load refuse trucks. Thirty-three of the automated side load refuse collection trucks are replacement units and one is an additional unit to the City’s fleet. These refuse trucks will be used for the collection of curbside refuse, recyclables and organic materials from City residences.
The life expectancy of these vehicles is 72 months.
The automated side load refuse truck’s cab and chassis have a twelve month warranty, two years/250,000 miles warranty on the engine, five year warranty on the transmission and the automated side load refuse bodies have a three year complete body warranty.
The refuse truck cab and chassis and body is available through the Sourcewell purchasing cooperative. However, the City was able to leverage more favorable pricing procuring these units directly from the local dealer utilizing an exemption from competitive bidding.
The Small Business Economic Development Advocacy (SBEDA) Ordinance requirements were waived due to the lack of small, minority, and/or women businesses available to provide these goods and services.
The recommended award is an exception to the Local Preference Program.
The Veteran-Owned Business Program does not apply to good/supplies contract, so no preference was applied to these contracts.
ALTERNATIVES:
Should this contract not be approved, the SWMD’s ability to provide essential collection services to the residents of San Antonio could be affected. The replacement date is considered the optimum time for replacement as delaying the acquisition could make the vehicles no longer economically feasible to repair. The additional unit is needed to accommodate the vastly growing San Antonio Metropolitan Area. The units will be utilized for the collection of curbside refuse, recyclables and expansion of the organic materials collection program.
FISCAL IMPACT:
This ordinance authorizes the acceptance of an offer from Grande Truck Center to provide thirty-four automated side load refuse collection trucks to the City of San Antonio for a total cost of $12,297,698.00.
Funding for this purchase will be available in the FY 2020 Equipment Renewal and Replacement Fund (ERRF) budget in the amount of $11,936,001.00 for thirty-three replacement automated side load refuse trucks, and funding in the amount of $361,697.00 for one additional unit will be available in the FY 2020 Solid Waste Operating Fund budget. The additional truck will be placed in the Equipment Renewal and Replacement Fund (ERRF) upon entry into service.
RECOMMENDATION:
Staff recommends the approval of a contract with Grande Truck Center in the amount of for the purchase of thirty-four automated side load refuse trucks for a total cost of $12,297,698.00.
This contract was procured on the basis of a Health or Safety exemption and a Contracts Disclosure Form is not required.