DEPARTMENT: Finance
DEPARTMENT HEAD: Troy Elliott, Deputy Chief Financial Officer
COUNCIL DISTRICTS IMPACTED: Citywide
SUBJECT:
Briefing on the Biannual High Profile Report for Fiscal Year 2020
SUMMARY:
Staff presentation on the FY 2020 Biannual High Profile Report and proposed high profile process changes.
BACKGROUND INFORMATION:
Staff has been reviewing the process for high profile procurements and is implementing changes to the process to improve communication and transparency with the Mayor & City Council. The definition of a high profile procurement is one that has a total contract value of over $1 million, high level of community interest or other exceptional interest, and/or highly complex or technical in nature, and/or contract terms & conditions that are non-standard or complex. Low bid procurements are excluded from the definition as the award is based primarily on the following two factors: compliance with bid specifications and price.
Annually, the Audit and Accountability Committee ("Committee") is provided a forecast of High Profile solicitations scheduled to be issued throughout the year. For context, there have been approximately 40 to 46 high profile procurements per year for the last four fiscal years. All high profile solicitations are presented to the Committee prior to release of the solicitation and again upon completion of the solicitation process for a review of the procurement process.
In order to increase transparency and further enhance communication on high profile procurements, Staff provided recommended changes to the high profile contract process to the Committee. With input from the Committee, the following changes to the high profile procurement process are being implemented effective for FY 2020.
* Establish a "Select" high profile procurement category based on the following criteria:
o Financial Impact (value over $25 million)
o Contract term (10 years or more)
o Policy/public safety implications
o Co...
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