DEPARTMENT: Transportation & Capital Improvements
DEPARTMENT HEAD: Razi Hosseini, P.E., R.P.L.S.
COUNCIL DISTRICTS IMPACTED: Citywide
SUBJECT: FY 2019 Street Rehabilitation Task Order Contract Package 13
SUMMARY:
An ordinance accepting the lowest responsive bid and awarding the 2019 Street Rehabilitation Task Order Contract Package 13 to Clark Construction of Texas, Inc. in an amount not to exceed $6,321,082.50, of which $73,270.00 will be reimbursed by San Antonio Water System (SAWS) and $3,000.00 will be reimbursed by CPS Energy for necessary adjustments to existing infrastructure. Funds are available and included in the FY 2019-2024 Capital Improvements Program Budget and funded from various funding sources to include the General Fund, Advanced Transportation District Fund, debt proceeds, or other funding sources.
BACKGROUND INFORMATION:
With the adoption of the FY 2019 Budget on September 13, 2018, City Council approved the Street Maintenance Program (SMP) at $110 million, the largest in San Antonio’s history and an increase of $11 million over the previous year’s program. A total of $110 million is available to complete the entire SMP, which is comprised of both in-house and contractual street maintenance projects. Table 1 below summarizes the Street Maintenance Program construction contracts awarded to date.
Table 1. FY 2019 Street Maintenance Program Contracts Awarded to Date
|
Awarded Contracts |
Amount Awarded |
|
FY 2019 Contracts Awarded as of 05/16/2019 |
$73,263,571.21 |
|
Proposed FY 2019 Contract Package Today |
$6,321,082.50 |
|
Total FY 2019 Contracts Approved To Date |
$79,584,653.71 |
|
Remaining Contract Capacity from FY 2018 SMP |
$8,000,000.00 |
|
Total Available Contract Capacity |
$87,584,653.71 |
|
Approved Contract Budget |
$98,000,000.00 |
|
Remaining FY 2019 Contract Budget with Approved Contract Today |
$10,415,346.29 |
This ordinance authorizes a contract totaling $6,321,082.50 for FY 2019 street rehabilitation projects. Additional contracts are scheduled to be awarded at a later date for the remaining FY 2019 Street Maintenance Program.
Procurement of Services
The 2019 Street Rehabilitation Task Order Contract Package 13 was advertised for construction bids on April 29, 2019 in the San Antonio Hart Beat, the City’s website, the Texas Comptroller of Public Accounts, CIVCAST and on TVSA. Bids for Package 13 were due on May 28, 2019 with one responsive bid received. Clark Construction of Texas, Inc. was the lowest responsive bidder.
This contract will be awarded in compliance with the Small Business Economic Development Advocacy (SBEDA) Program which requires contracts be reviewed by a Goal Setting Committee to establish a requirement and/or incentive unique to the particular contract in an effort to maximize the amount of small, minority, and women-owned business participation on the contract. Clark Construction of Texas, Inc. has agreed to a 4% Minority/Women Business Enterprise (M/WBE) and 2% African American Business Enterprise (AABE) subcontracting goals.
ISSUE:
This ordinance accepts the lowest responsive bid and awards the 2019 Street Rehabilitation Task Order Contract Package 13 to Clark Construction of Texas, Inc. in an amount not to exceed $6,321,082.50, of which $73,270.00 will be reimbursed by San Antonio Water System (SAWS) and $3,000.00 will be reimbursed by CPS Energy for necessary adjustments to existing infrastructure.
As part of the Department’s continuing efforts to expedite project delivery and completion of infrastructure projects, this task order contract will allow TCI to handle multiple projects that are to be delivered through the Infrastructure Management Program (IMP).
This Task Order Contract is for Street Rehabilitation projects that include, but are not limited to the repair of a street’s base structure, asphalt surface overlay, concrete flatwork, wheelchair ramp improvements and other work as required for the completion of the IMP projects located throughout the City.
SAWS and CPS Energy participation on this contract is necessary in order to allow SAWS and CPS Energy to complete adjustments to its existing infrastructure while a City project is under construction. SAWS and CPS Energy will reimburse its improvement costs to the City of San Antonio based on the bid unit prices received per this construction contract.
Task order contracts are utilized when multiple projects are to be delivered through various programs and funding sources in a limited timeline but the specific projects (scope and limits) are not known. A task order contract is awarded based on the capacity, or total dollar amount, anticipated to deliver a number of projects within a specified limited timeframe. Funding for these projects may include, but is not limited to the General Fund, Advanced Transportation District (ATD), or other funding sources.
ALTERNATIVES:
As an alternative, City Council could choose not to award this contract and request staff to re-bid this package; however, re-bidding would delay the delivery of the FY 2019 Street Maintenance Program and would result in the delay of street maintenance projects being completed as programmed.
FISCAL IMPACT:
This ordinance accepts the lowest responsive bid and awards the 2019 Street Rehabilitation Task Order Contract Package 13 to Clark Construction of Texas, Inc. in an amount not to exceed $6,321,082.50, of which $73,270.00 will be reimbursed by San Antonio Water System (SAWS) and $3,000.00 will be reimbursed by CPS Energy for necessary adjustments to existing infrastructure. Funds are available and included in the FY 2019-2024 Capital Improvements Program Budget and may be funded from various funding sources to include, but not limited to, the General Fund, the Advanced Transportation District Fund, debt proceeds, or other funding sources.
Requirements for each task shall be detailed in the individual work orders assigned. The City makes no guarantees on the volume of work distributed. All expenditures will be in accordance with the FY 2019 Adopted Budget approved by City Council. Future fiscal year expenditures are contingent upon Council approval of the annual budget.
RECOMMENDATION:
Staff recommends approval of this contract in the total amount of $6,321,082.50 to complete street maintenance projects identified in the FY 2019 Infrastructure Management Program. Additional contracts are scheduled to be awarded at a later date for the remaining Street Maintenance Program.