city of San Antonio


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File #: 19-8119   
Type: Staff Briefing - Without Ordinance
In control: City Council B Session
On agenda: 11/6/2019
Posting Language: Briefing on the procurement of a records management system (RMS) for the San Antonio Police Department. [Maria Villagómez, Deputy City Manager; William McManus, Chief of Police]
Attachments: 1. Staff Presentation
Date Ver.Action ByActionResultAction DetailsMeeting DetailsVideo
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DEPARTMENT: San Antonio Police Department
DEPARTMENT HEADS: William McManus, Chief of Police
COUNCIL DISTRICT(S) IMPACTED: City Wide
SUBJECT:
Records Management System for San Antonio Police Department
SUMMARY:
The City Council will be provided with a briefing on the procurement of a records management system (RMS) for the San Antonio Police Department.
BACKGROUND INFORMATION:
The current RMS was deployed in 2009 and integrates with the City's Public Safety Computer Aided Dispatch (CAD) system. The RMS allows for report creation, storage, retrieval, retention, archiving and viewing of information related to police activities. The City of San Antonio Police Department requested proposals from qualified firms to replace the current Records Management System (RMS) with a web-based, National Incident Based Reporting System (NIBRS) compliant records management system. The NIBRS crime reporting standard has been mandated by the Federal Bureau of Investigation (FBI) to replace current Uniform Crime Reporting (UCR) standard by no later than January 2021. Law enforcement agencies that are not NIBRS compliant will be ineligible to receive Federal law enforcement grants. Annually, SAPD receives $3 to $7 million in Federal grants.
SAPD, the Information Technology Services Department (ITSD), and the Finance Department, Purchasing Division collaborated in the issuance of the RFP and the procurement process. The table below provides a high level overview of the procurement timeline:
January 2019
Audit Committee: Pre-Solicitation Briefing
March 2019
RFP released
May 2019
Proposals received. Seven (7) proposals received.
June 2019
Initial proposal scoring
Four (4) firms shortlisted for interviews / demonstrations
July 2019
Site visits conducted
August 2019
Interviews / demonstrations conducted
September 2019
Final Scoring
October 2019
Audit Committee: Post-Solicitation and Contract / SOW negotiation
November 2019
B-Session
City Council consideration

The evaluation committee of...

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