city of San Antonio


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File #: 19-8367   
Type: Staff Briefing - Without Ordinance
In control: Community Health and Equity Committee
On agenda: 11/18/2019
Posting Language: Update on Boards and Commissions Application System and Processes Recommendations. [Leticia M. Vacek, City Clerk]
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DEPARTMENT: Office of the City Clerk


DEPARTMENT HEAD: Leticia M. Vacek (OCC)


COUNCIL DISTRICTS IMPACTED: City Wide


SUBJECT:

Update on Boards and Commissions Application System and Processes Recommendations

SUMMARY:

The Office of Innovation conducted a joint review with the Office of the City Clerk (OCC) of the Boards and Commissions Application System and Processes. Recommendations have been provided and outlined below. OCC in coordination with the Information Technology Services Department (ITSD) has met regularly to bring about issues which that can enhance the current system as well as items that may be considered in the future.

Items Already in Place:
* Prequalification/Pre-screen - Applications are reviewed by City Attorney's Office (CAO)
* Consistent Selection Criteria - Selection of Applicants are made by Councilmembers and Council Committees
* Term Limits of Advisory Board Members - Terms are Concurrent with City Council Terms
* Attendance Accountability - Removal Process is in place for District Appointments. For At-Large Appointments, it is recommended that the City Clerk meet with the Mayor's Office should attendance become an issue

Items Completed by OCC & ITSD:
* Vacancies are posted on the Boards and Commissions Webpage
* Incorporated feedback from Office of Equity on Board Application focused on:
o Demographics
* Age
* Gender
* Sexual Orientation
* Additional Race/Ethnicity Options
o New Reporting for Demographics
* Current seats and applicant pool
* Demographic information collected from above criteria
* Currently achieved with manual manipulation of data (to be addressed with New System/Replacement)

Items in Process with OCC & ITSD for Immediate Implementation:
* Automation Process will be addressed with New System/Replacement
* Descriptions for each of the 86+ Boards and Commissions (currently being implemented by ITSD)
* Enabling Ordinances for each of the 86+ Boards and Commissions (currently being implemented by ITSD)
* Trans...

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