DEPARTMENT: Transportation & Capital Improvements
DEPARTMENT HEAD: Razi Hosseini, P.E., R.P.L.S.
COUNCIL DISTRICTS IMPACTED: Council District 4
SUBJECT: Change Order: Port San Antonio
SUMMARY:
An ordinance approving a change order, on behalf of the Port Authority of San Antonio, in the increased amount of $166,660.06 and authorizing payment to J3 Company, LLC to increase the capacity of an electrical duct bank for the Port San Antonio Project, a 2017 Bond funded drainage project, located in Council District 4.
BACKGROUND INFORMATION:
Project Background
On May 6, 2017, San Antonio voters approved the City of San Antonio’s 2017-2022 Bond Program, of which $24,000,000.00 was approved for drainage improvements associated with the Port San Antonio Project. These funds are being used toward construction of the project, construction oversight and the reimbursement of construction phase design services and utility adjustments.
In partnership with the City, the Port Authority of San Antonio agreed to manage and fund the design phase of the project, including the necessary environmental services, and manage the preconstruction utility adjustments. In return, the City agreed to manage and fund the construction phase of the Port San Antonio Project and fund the preconstruction utility adjustments. After construction is complete, the improvements will continue to be maintained by the Port Authority of San Antonio.
This project is a continuation of the City of San Antonio’s commitment to provide an adequate storm water system on the Port Authority of San Antonio’s property to reduce on-going flooding risks. The project expands the 36th Street Phase IIIB (Billy Mitchell to General Hudnell) drainage infrastructure built as part of the 2012 General Obligation Bond. Project construction began in February 2019 and is estimated to be completed by March 2021.
Previous Council Action
A previously executed contract with J3 Company, LLC for $20,763,251.51 for the construction of 2017 Bond Port Authority drainage project was approved by City Council on January 17, 2019 through Ordinance 2019-01-17-0025. This change order will increase the contract by $166,660.06 to a revised contract amount of $21,137,666.97.
This change order was requested by the Port Authority of San Antonio. The proposed revision will increase the capacity of the electrical duct bank to allow sufficient capacity for growth within the Port Authority of San Antonio.
The following table illustrates the change orders which have occurred since construction on this project began:
|
Item |
Amount |
|
Original Contract Value |
$20,763,251.51 |
|
Previous Change Orders |
$207,755.40 |
|
Proposed Change Order |
$166,660.06 |
|
Revised Contract Value |
$21,137,666.97 |
ISSUE:
This ordinance approves a change order, on behalf of the Port Authority of San Antonio, in the increased amount of $166,660.06 and authorizes payment to J3 Company, LLC to increase the capacity of an electrical duct bank for the Port San Antonio Project, a 2017 Bond funded drainage project, located in Council District 4.
The change order, requested by the Port Authority of San Antonio, authorized an amount of $166,660.06 for increasing the size of the proposed electrical duct bank to allow sufficient capacity for anticipated growth within the Port Authority of San Antonio. Staff recommends the upgrade of the electrical duct bank to facilitate the coordination of the construction of the duct bank while the Port San Antonio project is currently under construction. Construction of a larger electrical duct bank after completion of the Port San Antonio project will result in additional costs and damage of the newly constructed street and drainage channel infrastructure improvements completed as part of Port San Antonio project.
ALTERNATIVES:
As an alternative, City Council could choose not to approve the change order and require staff to complete a bid process for the work. However, this would lead to delays of the project, a likely increase in price and the reconstruction of previous work. The most cost effective option is to approve this change order.
FISCAL IMPACT:
This is a one-time capital improvement expenditure in the amount of $166,660.06 payable to J3 Company, LLC for construction services related to increasing the capacity of an electrical duct bank as part of the Port San Antonio Project. Funds are available from the 2017-2022 General Obligation Bond Program and are included in the project's contingency fund.
RECOMMENDATION:
Staff recommends approval of this Port Authority requested change order in the total amount of $166,660.06 for the Port San Antonio project.