DEPARTMENT: Finance
DEPARTMENT HEAD: Troy Elliott
COUNCIL DISTRICTS IMPACTED: Citywide
SUBJECT:
Vehicle Based Global Positioning System
SUMMARY:
This ordinance authorizes a contract with E.J Ward, Inc. to provide for the purchase, installation and maintenance of vehicle-based Global Positioning System (GPS) units for an initial quantity of 320 vehicles for a cost of $445,452.00. Funding for this contract is available through the FY 2020 Development Services and Facilities Services Fund Budgets. Additionally, this contract will provide contract capacity based on established unit pricing to equip additional vehicles in the City's fleet, as needed. Funding for additional purchases will be subject to appropriation as part of the annual budget process.
BACKGROUND INFORMATION:
Submitted for City Council consideration and action is the proposal from E.J. Ward, Inc. to provide for the purchase, installation and maintenance of vehicle based GPS units for an initial quantity of 320 vehicles. Additionally, this contract will provide contract capacity to equip additional vehicles in the City's fleet, as needed.
The City issued a Request for Competitive Sealed Proposal (RFCSP) for "Vehicle Based GPS Solution" (RFCSP 6100011346) on March 25, 2019, with a submission deadline of May 1, 2019. Fourteen proposals were received and all were deemed responsive for evaluation. E.J. Ward, Inc. was selected based on the City's standard RFCSP evaluation process.
The evaluation committee consisted of representatives from the Development Services Department, Building and Equipment Services Department and the Information Technology Services Department. The Finance Department, Purchasing Division assisted by ensuring compliance with City procurement policies and procedures. The evaluation of each proposal response was based on a total of 100 points; 45 points allotted for experience, background, qualifications; 35 points allotted for proposed plan; and 20 points allo...
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