CITY OF SAN ANTONIO
INFORMATION TECHNOLOGY SERVICES DEPARTMENT
Interdepartmental Correspondence
TO: Erik Walsh, City Manager
FROM: Craig Hopkins, Chief Information Officer, Information Technology Services Department
COPIES: Audit and Accountability Committee; Ben Gorzell, Jr., CPA, Chief Financial Officer; Kevin Barthold, City Auditor; Troy Elliott, CPA, Deputy Chief Financial Officer
SUBJECT: Consideration of High Profile Solicitation for Release
DATE: January 21, 2020
The following high profile solicitation is schedule to be released within the next month.
Specialized Air Conditioning Maintenance and Repair for IT Spaces (ITSD) - The City of San Antonio, Information Technology Services Department (ITSD) is seeking an annual contract to provide preventative and remedial maintenance, inspection and repair of air conditioning systems dedicated to telecommunications spaces for COSA managed facilities. All labor, equipment, materials, expertise and tools required to perform maintenance and repair services of heating, ventilation and air conditioning equipment at three data centers and approximately eighty miscellaneous ITSD spaces.
Department: ITSD
Solicitation Type: Request for Competitive Sealed Proposals (RFCSP)
Estimated Value: $1,201,720.00
Proposed Term: 3 years with 2, 1-year renewal options
Release Date: January 31, 2020
Closing Date: March 18, 2020
Proposed Council Date: August 2020
Contact Information: Craig Hopkins, Chief Information Officer, ITSD
Evaluation Criteria: Experience, Background, Qualifications: 25 points
Proposed Plan: 35 points
Price: 20 points
SBE Prime Contract Program: 10 points
M/WBE Prime Contract Program: 10 points
SBEDA Subcontracting Goal - 12% SBE
Local Preference Program: Not Applicable
Veteran Owned Small Business Preference Program: Not Applicable
Voting Members: Kevin Goodwin, Chief Technology Officer, ITSD
John Rodriguez, Assistant IT Director, ITSD
Mike Mitchell, Senior IT Manager, ITSD
Carmen Cardenas, Facilities Contract Manager, ITSD
Adrian Dickreiter, IT Network Manager, ITSD
Ron Griego, Facilities Administrator, Building & Equipment Services
Kyle Mikolajczyk, Interim Building Maintenance Manager and HVAC Superintendent, Convention & Sports Facilities