DEPARTMENT: Transportation & Capital Improvements
DEPARTMENT HEAD: Razi Hosseini, P.E., R.P.L.S
COUNCIL DISTRICTS IMPACTED: Citywide
SUBJECT:
Street Maintenance Program Packages
SUMMARY:
Consideration of the following three construction contracts totaling $27,590,057.26 to complete the street maintenance projects identified in the Infrastructure Management Program (IMP):
A. An ordinance accepting the lowest responsive bid and awarding the Pavement Rehabilitation Task Order Contract Package 14 to Clark Construction of Texas, Inc. in an amount not to exceed $11,357,606.00 of which $273,790.00 will be reimbursed by San Antonio Water System (SAWS) and $3,300.00 will be reimbursed by CPS Energy for necessary adjustments to existing infrastructure.
B. An ordinance accepting the lowest responsive bid and awarding the 2020 Flatwork Task Order Contract Package 6 to ACE CO in an amount not to exceed $2,675,448.00 of which $79,600.00 will be reimbursed by an Antonio Water System (SAWS) and $4,150.00 will be reimbursed by CPS Energy for necessary adjustments to their existing infrastructure.
C. An ordinance accepting the lowest responsive bid and awarding the 2020 Street Rehabilitation Package 8 to Clark Construction of Texas, Inc. in an amount not to exceed $13,557,003.26 of which $362,000.00 will be reimbursed by San Antonio Water System (SAWS) and $36,000.00 will be reimbursed by CPS Energy for necessary adjustments to their existing infrastructure.
BACKGROUND INFORMATION:
Project Background
With the adoption of the FY 2020 Budget on September 12, 2019, City Council approved budget of $110 million for the Street Maintenance Program (SMP), which is comprised of both $12 million in-house and $98 million contractual street maintenance projects.
Summarized below are the Street Maintenance Program construction contracts awarded to date.
Table 1. FY 2019 Street Maintenance Program Contracts Awarded to Date
|
FY 2019 Approved Contract Budget |
$98,000,000 |
|
FY 2019 Previously Awarded Contracts (As of October 2019) |
$78,690,022 |
|
Proposed Contract Package (Pavement Rehabilitation Package 14) |
$11,080,516 |
|
Total FY 2019 Contracts Approved |
$89,770,538 |
|
Note: FY 2019 SMP will be delivered utilizing contract capacities approved as FY 2018, FY 2019 and FY 2020 contracts. |
Table 2. FY 2020 Street Maintenance Program Contracts Awarded to Date
|
FY 2020 Approved Contract Budget |
$98,000,000 |
|
FY 2020 Previously Awarded Contracts (As of October 2019) |
$54,861,559 |
|
FY 2020 Proposed Contract Packages (Flatwork Pkg 6 & Street Rehabilitation Pkg 8) |
$15,750,701 |
|
Total FY 2020 Contracts Approved |
$70,612,260 |
|
Note: FY 2020 SMP will be delivered utilizing contract capacities approved as FY 2019 and FY 2020 contracts. |
This ordinance authorizes three contracts totaling $27,590,057.26 for the construction of the street maintenance projects. Additional contracts are scheduled to be awarded at a later date for the remaining SMP.
Procurement of Services
A. The Pavement Rehabilitation Task Order Contract Package 14 was advertised for construction bids on October 18, 2019 in the San Antonio Hart Beat, the City’s website, the Texas Comptroller of Public Accounts, CIVCAST and on TVSA. Bids for Package 14 were due on November 19, 2019 with one responsive bid received. Clark Construction of Texas, Inc. was the only responsive bidder.
B. The 2020 Flatwork Task Order Contract Package 6 was advertised for construction bids on November 1, 2019 in the San Antonio Hart Beat, on the City’s website, on the Texas Electronic State Business Daily, on CIVCAST electronic bidding site and on TVSA. Bids for Package 6 were due on November 19, 2019 with three (3) bids received. ACE CO was the lowest responsive bidder.
C. The 2020 Street Rehabilitation Package 8 was advertised for construction bids on October 28, 2019 in the San Antonio Hart Beat, on the City’s website, on the Texas Electronic State Business Daily, on CIVCAST electronic bidding site and on TVSA. Bids for Package 8 were due on December 3, 2019 with four (4) responsive bid received. Clark Construction of Texas, Inc. was the lowest responsive bidder.
These contracts will be awarded in compliance with the Small Business Economic Development Advocacy (SBEDA) Program which requires contracts be reviewed by a Goal Setting Committee to establish a requirement and/or incentive unique to the particular contract in an effort to maximize the amount of small, minority, and women-owned business participation on the contract. Summarized below are the SBEDA goals for each contract.
Table 3. SBEDA Goals by Contract
|
Awarded Contract |
Contractor |
Minority/Women Business Enterprise (M/WBE) Subcontracting Goal |
African-American Business Enterprise (AABE) Subcontracting Goal |
Commitment to SBEDA Goals |
|
2020 Flatwork Task Order Contract Package 6 |
ACE CO |
16% |
3% |
ACE CO has committed to meeting these goals. |
|
2020 Street Rehabilitation Package 8 |
Clark Construction of Texas, Inc. |
4% |
2% |
Clark Construction of Texas, Inc. has committed to meeting these goals. |
|
Pavement Rehabilitation Task Order Contract Package 14 |
Clark Construction of Texas, Inc. |
6% |
2% |
Clark Construction of Texas, Inc. has committed to meeting these goals. |
These construction contracts were developed utilizing the low bid process; therefore Discretionary Contract Disclosure Forms are not required.
ISSUE:
Consideration of the following three contracts totaling $27,590,057.26 to complete the street maintenance projects identified in the Infrastructure Management Program:
A. This ordinance accepts the lowest responsive bid and awards the Pavement Rehabilitation Task Order Contract Package 14 to Clark Construction of Texas, Inc. in an amount not to exceed $11,357,606.00 of which $273,790.00 will be reimbursed by San Antonio Water System (SAWS) and $3,300.00 will be reimbursed by CPS Energy for necessary adjustments to existing infrastructure.
B. This ordinance accepts the lowest responsive bid and awards the 2020 Flatwork Task Order Contract Package 6 to ACE CO in an amount not to exceed $2,675,448.00 of which $79,600.00 will be reimbursed by San Antonio Water System (SAWS) and $4,150.00 will be reimbursed by CPS Energy for necessary adjustments to their existing infrastructure.
C. This ordinance accepts the lowest responsive bid and awards the 2020 Street Rehabilitation Package 8 to Clark Construction of Texas, Inc. in an amount not to exceed $13,557,003.26 of which $362,000.00 will be reimbursed by San Antonio Water System (SAWS) and $36,000.00 will be reimbursed by CPS Energy for necessary adjustments to their existing infrastructure.
As part of the Department’s continuing efforts to expedite project delivery and complete infrastructure projects, the task order contracts will allow TCI to handle multiple projects to be delivered through the Infrastructure Management Program.
The Contracts for Asphalt Overlay, Concrete Flatwork, Reclamation and Reconstruction projects include, but are not limited to, the repair of a street’s base structure, asphalt surface overlay, wheelchair ramps improvements and any other required work for the completion of the IMP Asphalt Overlay projects located throughout the City.
ALTERNATIVES:
City Council could choose not to award these contracts and request staff to re-bid these packages; however, re-bidding would delay the delivery of the Street Maintenance Program and would result in a portion of the street maintenance projects not being completed as programmed.
FISCAL IMPACT:
A. This ordinance accepts the lowest responsive bid and awards the Pavement Rehabilitation Task Order Contract Package 14 to Clark Construction of Texas, Inc. in an amount not to exceed $11,357,606.00 of which $273,790.00 will be reimbursed by San Antonio Water System (SAWS) and $3,300.00 will be reimbursed by CPS Energy for necessary adjustments to existing infrastructure.
Funds are available and included in the FY 2020-2025 Capital Improvements Program Budget and may be funded from various funding sources to include, but not limited to, the General Fund, the Advanced Transportation District Fund, debt proceeds, or other funding sources.
B. This ordinance accepts the lowest responsive bid and awards the 2020 Flatwork Task Order Contract Package 6 to ACE CO in an amount not to exceed $2,675,448.00 of which $79,600.00 will be reimbursed by San Antonio Water System (SAWS) and $4,150.00 will be reimbursed by CPS Energy for necessary adjustments to their existing infrastructure.
Funds are available and included in the FY 2020-2025 Capital Improvements Program Budget and may be funded from various funding sources to include, but not limited to, the General Fund, the Advanced Transportation District Fund, debt proceeds, or other funding sources.
C. This ordinance accepts the lowest responsive bid and awards the 2020 Street Rehabilitation Package 8 to Clark Construction of Texas, Inc. in an amount not to exceed $13,557,003.26 of which $362,000.00 will be reimbursed by San Antonio Water System (SAWS) and $36,000.00 will be reimbursed by CPS Energy for necessary adjustments to their existing infrastructure.
Funds are available and included in the FY 2020-2025 Capital Improvements Program Budget and may be funded from various funding sources to include, but not limited to, the General Fund, the Advanced Transportation District Fund, debt proceeds, or other funding sources.
A & B Requirements for each task shall be detailed in the individual task orders assigned. The City makes no minimum guarantee pertaining to the volume of work. If funding for any work activities is not previously appropriated, funding will be identified and appropriated through subsequent City Council action.
RECOMMENDATION:
Staff recommends approval of three contracts in the total amount of $27,590,057.26 to complete street maintenance projects identified in the Infrastructure Management Program. Additional contracts are scheduled to be awarded at a later date for the remaining Street Maintenance Program.