DEPARTMENT: Transportation & Capital Improvements
DEPARTMENT HEAD: Razi Hosseini, P.E., R.P.L.S.
COUNCIL DISTRICTS IMPACTED: Council District 2
SUBJECT:
Contract Award: Rittiman Road (I-35 to Castle Cross Drive) (2017 Bond)
SUMMARY:
An ordinance accepting the lowest responsive bid and awarding a construction contract including two additive alternates to Alamo City Constructors, Inc. in the amount of $5,611,649.36 of which $2,747,932.90 will be reimbursed by CPS Energy and $198,473.70 will be reimbursed by by San Antonio Water System (SAWS) for the Rittiman Road (I-35 to Castle Cross Drive) project, a 2017 Bond funded project, located in Council District 2.
BACKGROUND INFORMATION:
On May 6, 2017, voters approved the 2017 Bond Program which authorized $4,000,000.00 for street improvements for the Rittiman Road (I-35 to Castle Cross Drive) project located in Council District 2.
This project will provide for roadway improvements to the Rittiman Road corridor along travel lanes experiencing deterioration due to consistently high volumes of bus, truck and other motorist traffic. The project will extend the right turn lane to ease congestion northbound I-35. Additionally, a concrete median will be extended past the Industry Park intersection to prevent unsafe left turns. As a part of construction, CPS Energy and SAWS will be upgrading and replacing gas, water and sewer infrastructure within the project limits.
Procurement of Services
This project was advertised in October 25, 2019 for construction bids in the San Antonio Hart Beat, on the City’s website, on the Texas Electronic State Business Daily, on TVSA, through electronic bidding site CivCast and through the TCI Small Business Office. Bids were opened on December 17, 2019 and two bids were received. Of these, Alamo City Constructors, Inc. submitted the lowest responsive bid. A matrix of the bid outcome is included herein.
This contract will be awarded in compliance with the Small Business Economic Development Advocacy (SBEDA) Program, which requires contracts to be reviewed by a Goal Setting Committee to establish a requirement and/or incentive unique to the particular contract in an effort to maximize the amount of small, minority and women-owned business participation on the contract. The Goal Setting Committee set a 25% Minority/Women Business Enterprise (M/WBE) subcontracting goal and a 3% African American Business Enterprise (AABE) subcontracting goal. Alamo City Constructors, Inc. has committed to meeting the subcontractor participation goal.
This construction contract was developed utilizing the low bid process. Therefore, a Contracts Disclosure Form is not required.
ISSUE:
This ordinance accepts the lowest responsive bid and awards a construction contract including two additive alternates to Alamo City Constructors, Inc. in the amount of $5,611,649.36 of which $2,747,932.90 will be reimbursed by CPS Energy and $198,473.70 will be reimbursed by San Antonio Water System (SAWS) for the Rittiman Road (I-35 to Castle Cross Drive) project, a 2017 Bond funded project, located in Council District 2.
This project will provide for roadway improvements to the Rittiman Road corridor along travel lanes experiencing deterioration due to consistently high volumes of bus, truck and other motorist traffic. The project will extend the right-turn lane to ease congestion northbound I-35. Additionally, a concrete median will be extended past the Industry Park intersection to prevent unsafe left turns. The additive alternates included as part of this contract will provide for mill and overlay of the street, spot base repairs and concrete bus pads. As a part of construction, CPS Energy and SAWS will be upgrading and replacing gas, water and sewer infrastructure within the project limits.
Project construction is anticipated to begin March 2020 and estimated to be completed March 2021.
ALTERNATIVES:
As an alternative, City Council could choose not to award this contract and require staff to re-advertise the project; however, the additional time required for another solicitation process would adversely affect the timely completion of the project.
FISCAL IMPACT:
This is a one-time capital improvement expenditure in the amount of $5,611,649.36 payable to Alamo City Constructors, Inc. Of this amount, $2,747,932.90 will be reimbursed by CPS Energy and $198,473.70 will be reimbursed by San Antonio Water System (SAWS). Funds are available from the 2017 General Obligation Bond Program and are included in the FY 2020 - 2025 Capital Improvement Program Budget.
RECOMMENDATION:
Staff recommends approval of this ordinance accepting the lowest responsive bid and awarding a construction contract including two additive alternates to Alamo City Constructors, Inc. in the amount of $5,611,649.36 of which $2,747,932.90 will be reimbursed by CPS Energy and $198,473.70 will be reimbursed by San Antonio Water System (SAWS) for the Rittiman Road (I-35 to Castle Cross Drive) project.