city of San Antonio


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File #: 20-1443   
Type: Purchase - Annual Contract
In control: City Council A Session
On agenda: 2/20/2020
Posting Language: Ordinance approving the following contracts establishing unit prices for goods and services for an estimated annual cost of $688,439.89, included in the respective department's FY 2020 Adopted Budget: (A) Industrial Disposal Supply Company, LLC, for sweeper equipment parts for repairs; (B) Holt Texas, LTD., for Caterpillar equipment parts for repairs; (C) Zamorano Enterprises, Inc., for decorative metal chairs and benches; (D) SiteOne Landscape Supply LLC, for 30 gallon trees; (E) Texdoor, Ltd., for overhead door repair parts and service; and (F) Bentley Systems, Incorporated, for software license subscriptions for the Transportation & Capital Improvements Department. [Ben Gorzell, Chief Financial Officer; Troy Elliott, Deputy Chief Financial Officer, Finance]
Attachments: 1. TOC, 2. Contract Summary Sheet - Industrial Disposal Supply Co, 3. Bid Tabulation Tymco Sweeper Parts, 4. Contract Summary Sheet - Holt Texas, LTD., 5. Bid Tabulation Caterpillar Parts, 6. Contract Summary Sheet - Zamorano Enterprises, Inc., 7. Bid Tabulation Decorative Metal Chairs, 8. Contract Summary Sheet - SiteOne Landscape Supply Holding, LLC, 9. Bid Tabulation Supply of Trees 30 Gallon, 10. Conract Summary Sheet - Texdoor Ltd., 11. Bid Tabulation Overhead Door Repairs for the Fire Department, 12. Contract Summary Sheet - Bentley Systems, Inc., 13. Bid Tabulation Bentley Enterprise License Subscriptions, 14. Certificate of Exemption Bentley Enterprise License Subscriptions, 15. Draft Ordinance
DEPARTMENT: Finance


DEPARTMENT HEAD: Troy Elliott


COUNCIL DISTRICTS IMPACTED: Citywide


SUBJECT:

2/20/2020 Annual Contracts


SUMMARY:

An ordinance awarding six contracts to provide the City with commodities and services on an annual basis for the term of the contract, for an estimated annual cost of $688,439.89. This ordinance provides the procurement of the following items, as needed, and dependent on the Department's available budget, for the term of the contract:

A. Industrial Disposal Supply Co for Tymco Sweeper Equipment Parts, $165,000.00 annually (1 contract, Solid Waste Management Department)

B. Holt Texas, LTD. for Caterpillar Parts, $121,000.00 annually (1 contract, Solid Waste Management Department)

C. Zamorano Enterprises, Inc. for Decorative Metal Chairs and Benches, $72,000.00 annually (1 contract, Parks and Recreation Department)

D. SiteOne Landscape Supply Holding LLC for Supply of Trees 30 Gallon, $74,000.00 annually (1 contract, Parks and Recreation)

E. Texdoor Ltd. for Overhead Door Repairs, $160,000.00 annually (1 contract, San Antonio Fire Department)

F. Bentley Systems, Inc. for Bentley Enterprise License Subscriptions, $96,439.89 Year 1; $319,216.04 contract period (1 contract, Transportation & Capital Improvements)


BACKGROUND INFORMATION:

The City of San Antonio utilizes annual contracts for procuring high volume repetitive purchases. Annual contracts are an efficient method of securing the best prices through volume purchasing and reducing large amounts of work related to the bid process. Utilization of annual contracts allows the City to procure numerous different commodities in support of the normal daily operations.

Contracts procured on the basis of low bid:
A. Industrial Disposal Supply Co for Tymco Sweeper Equipment Parts, $165,000.00 annually, upon award through December 31, 2022 with two, one year renewal options - will provide the Solid Waste Management Department, Fleet Operations Division, with a contrac...

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