CITY OF SAN ANTONIO
SAN ANTONIO FIRE DEPARTMENT
INTERDEPARTMENTAL CORRESPONDENCE
TO: Erik Walsh, City Manager
FROM: Charles N. Hood, Fire Chief
COPY: Audit & Accountability Committee; Ben Gorzell, Jr., CPA, Chief Financial Officer; Maria Villagómez, Deputy City Manager; Troy Elliott, CPA, Deputy Chief Financial Officer; Christopher Monestier, Assistant Fire Chief; Kevin Barthold, City Auditor
SUBJECT: Post-Solicitation Briefing for the Procurement Process for Medical Supplies
DATE: February 18, 2020
The Finance Department will present a post-solicitation briefing on the procurement process for the purchase of Medical Supplies & Equipment and Pharmaceuticals for the Fire Department’s Emergency Medical Services Division and a Catalog Contract for the purchase of general use medical supplies for City departments. Although these solicitations would not traditionally be defined as a High Profile contract, experience with past procurements for medical equipment and supplies have generated a heightened level of community and small business interest.
The Fire Department, in conjunction with the Finance Department, has worked to unbundle the current medical supplies contract and included a subcontracting requirement to increase participation of local, small, minority and woman-owned businesses in the procurement process.
The proposed contract term are three years with two, one-year renewal options. The estimated total cost of the contracts combined is $13.6 million over the base and renewal terms. The total value broken-down by solicitation is as follows:
1. EMS Medical Supplies & Equipment: Estimated Value $7,500,000 (estimated $1,500,000 annually)
2. EMS Pharmaceuticals: Estimated Value $4,600,000 (estimated $920,000 annually)
3. Citywide Medical Supplies: Estimated Value $1,500,000 (estimated $300,000 annually)