CITY OF SAN ANTONIO
NEIGHBORHOOD & HOUSING SERVICES DEPARTMENT
Interdepartmental Correspondence
TO: Erik Walsh, City Manager
FROM: Verónica R. Soto, AICP, Director, Neighborhood & Housing Services Department (NHSD)
COPIES: Audit and Accountability Committee; Ben Gorzell, Jr., CPA, Chief Financial Officer; Lori Houston, Assistant City Manager; Kevin Barthold, City Auditor; Troy Elliott, CPA, Deputy Chief Financial Officer
SUBJECT: Consideration of Completed High Profile Solicitation
DATE: March 17, 2020
The following high profile project has completed the solicitation process. This item is presented to the Audit and Accountability Committee for review prior to the full City Council for consideration.
Texas Certified Lead Abatement Contractor Services (NHSD) - The City of San Antonio solicited proposals for a pool of contractors to provide on-call lead abatement services in residential units as part of NHSD’s housing rehabilitation and preservation programs serving households with incomes at or below 80% of the area median income. Programs conduct lead hazard control work as outlined in HUD 24 CFR Part 35 (2003 CFR Title 24, Volume 1), EPA 40 CFR Part 745 (40 CFR Ch. I (7-1-03 Edition)), OSHA 29 CFR 1926.62 (2003 CFR Title 29, Volume 8), and DSHS Lead Reduction Rules (Texas Environmental Lead Reduction Rules).
Solicitation Type: Request for Proposals
Contracts Value: $6,651,000 in Aggregate (pool of five contractors)
Term of Contracts: 3 years with 1, 1-year renewal option
Number of Respondents: 5
Contracts to be Awarded: 5
Council Consideration: April 2, 2020
Evaluation Criteria: Experience, Background, Qualifications: 45 points
Proposed Plan: 35 points
Price: 15 points
Veteran Owned Small Business Preference Program: 5 points
SBEDA Program: Not Applicable
Local Preference Program: Not Applicable
Voting Members: Lori Houston, Assistant City Manager, City Manager’s Office
Verónica R. Soto, AICP, Director, NHSD
Edward Gonzales, Assistant Director, NHSD
Jennifer Buxton, Housing Production Manager, NHSD
Willie Villarreal, Sr. Management Coordinator, NHSD
Carlos Pena, Environmental Assessor, NHSD
Daniel Martinez, Environmental Assessor, NHSD
Marcie Sinclair, Vice President, AEHS, Inc., Industry Expert
Due diligence conducted for the respondents to the above solicitation included a search of federal and state debarment lists, prohibited political contributions, conflicts of interest, delinquent City/County taxes, outstanding payments to the City, payment of state franchise fees as well as a search of the internet for pertinent business information. No material findings were noted that would prevent the City from awarding to the selected vendors.
Staff recommends committee approval to proceed with scheduling this item for full City Council consideration.