DEPARTMENT: Finance
DEPARTMENT HEAD: Troy Elliott
COUNCIL DISTRICTS IMPACTED: Citywide
SUBJECT:
Annual Contract for Citywide Medical Supplies Catalog
SUMMARY:
This ordinance authorizes a contract with Bound Tree Medical, LLC to provide a wide variety of medical supplies used by City departments in the normal course of business for an estimated annual cost of $307,000.00. The initial term of this contract is upon award through December 31, 2023, with two 1-year renewal options. No funds will be encumbered by this ordinance. Funding is available through the FY 2020 General Fund budget. Funding for subsequent years of this contract is subject to City Council approval of the annual budget and funds.
BACKGROUND INFORMATION:
Submitted for City Council consideration and action is the offer submitted by Bound Tree Medical, LLC to provide a citywide medical supplies contract in which pricing is based upon a fixed discount from published catalog pricing. The medical supplies catalog offered consists of approximately 35,000 line items which will be accessible to City departments with a need for general use medical supplies. This contract will provide a 42% discount for all items purchased through the Bound Tree Medical Supplies, LLC online catalog. Staff recommends acceptance of the responsive offer from Bound Tree Medical, LLC.
The previous medical supplies contract was solicited in 2014 with award to a single provider of medical supplies to the Fire Department, as well as other City departments, and did not include a requirement for the participation of local small minority and women-owned medical supply companies. The Finance Department, working in coordination with the Economic Development and Fire Departments, worked to "de-bundle" this contract into three separate solicitations containing eight categories of medical supplies. Pricing for each category was evaluated and provided the opportunity for a separate contract award. The solicitation for C...
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