city of San Antonio


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File #: 20-2770   
Type: Miscellaneous Item
In control: City Council A Session
On agenda: 6/4/2020
Posting Language: Ordinance approving an agreement with AT&T Corp. for an estimated annual cost of $151,920.00 for metropolitan area network service for the San Antonio Public Library and Pre-K 4 SA. Funding is available in the FY 2020 Information Technology Services Fund Operating Budget. [Ben Gorzell, Chief Financial Officer; Craig Hopkins, Chief Information Officer]
Attachments: 1. Agreement, 2. Draft Ordinances.pdf, 3. Ordinance 2020-06-04-0372
DEPARTMENT: Information Technology Services Department


DEPARTMENT HEAD: Craig Hopkins, Chief Information Officer


COUNCIL DISTRICTS IMPACTED: City Wide


SUBJECT:

Approval of E-rate contract with AT&T Corp for the provision of Switched Ethernet Service to Pre-K 4 SA and the San Antonio Public Library

SUMMARY:

Ordinance approving a Master Agreement contract with AT&T Corp. for an estimated annual cost of $151,920.00 for metropolitan area network service for the San Antonio Public Library and Pre-K 4 SA. Funding is available in the FY 2020 Information Technology Services Fund Operating Budget.

BACKGROUND INFORMATION:

The Federal Communications Commission's (FCC) E-rate program began in 1997 and makes telecommunications and internet access services more affordable for schools and libraries. The program is funded through the FCC and administered by the Universal Service Administrative Company (USAC). The procurement process for E-rate vendors is different from the City procurement process and the timeframe to execute E-rate specific contracts is before July 1st.

All eligible schools and libraries identify goods and services they need and submit their requests for competitive bids to the USAC. The E-rate solicitation and award process requires that a listing for services and equipment be published on USAC's website for 28 days. The posting (FCC Form 470) is publicly advertised and open to any vendor to submit a proposal. Discounts offered by vendors can range from 20 to 90 percent and based on the poverty level of schools. Once the 28 days have concluded, all submitted proposals are reviewed and scored by the City's Staff E-rate evaluation panel. The panel consists of 3-5 E-rate Team members. The proposals are score based on the cost of eligible items (highest weighted factor), prior experience and whether proposals meet service needs. After scoring the proposals, the selected vendor(s) are notified via Letter of Intent, informing them Staff will ...

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