city of San Antonio


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File #: 20-3164   
Type: Purchase of Services
In control: City Council A Session
On agenda: 6/4/2020
Posting Language: Ordinance approving a contract with Tritech Enterprises, LLC, to provide vehicle diagnostic software and technical support services for the Solid Waste Management and Aviation Departments for $281,904.85 over a four year period. Funding in the amount of $99,490.00 is available from the FY 2020 Fleet Services Fund and in the amount of $27,025.65 from the FY 2020 Airport Operating and Maintenance Fund. Funding for subsequent fiscal years is subject to City Council approval of the annual budget and funds. [Ben Gorzell, Chief Financial Officer; Troy Elliott, Deputy Chief Financial Officer]
Attachments: 1. RFCSP - Vehicle Diagnostic Software and Technical Support Services, 2. Integration Agreement - TriTech, 3. Contracts Disclosure Form, 4. Addendum I, 5. Draft Ordinance, 6. Ordinance 2020-06-04-0348
DEPARTMENT: Finance


DEPARTMENT DIRECTOR: Troy Elliott


COUNCIL DISTRICTS IMPACTED: Citywide


SUBJECT:

Vehicle Diagnostic Software and Technical Support Service

SUMMARY:

An ordinance approving a contract with Tritech Enterprises, LLC to provide Vehicle Diagnostic Software and Technical Support Services to be utilized by the Solid Waste Management and Aviation Departments in the amount of $281,904.85 over a four-year period. Funding in the amount of $99,490.00 is available from the FY 2020 Fleet Services Fund and in the amount of $27,025.65 from the FY 2020 Airport Operating and Maintenance Fund. Funding for subsequent fiscal years is subject to City Council approval of the annual budget and funds.

BACKGROUND INFORMATION:

Submitted for Council consideration and action is a proposal submitted by Tritech Enterprises, LLC to provide Vehicle Diagnostic Software and Technical Support Service to be utilized by the Fleet Divisions of the Solid Waste Management and Aviation Departments. The City's vehicle fleet is a diverse set of equipment that includes commercial/on-road, off-road, and non-self-propelled equipment such as regular vehicles, trucks, tractors, and utility vehicles using various fuel types. This diagnostic software and technical support service will provide support to approximately 1,500 vehicles used by various City departments. The software can work as a standalone diagnostic tool or in conjunction with all OEM applications on a broad range of heavy duty vehicles. Software will be installed on City owned laptop computers.

The City issued a Request for Competitive Sealed Proposal (RFCSP) for "Vehicle Diagnostic Software and Technical Support Service" (RFCSP 20-024, 6100012309) on February 14, 2020 and one proposal was received on March 16, 2020 and was deemed eligible for evaluation. Tritech Enterprises, LLC was selected based the City's standard RFCSP process.

The evaluation committee met on March 19, 2020 to evaluate the one proposal re...

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